Kenya Institute of Supplies Management Administration Assistant Jobs in Kenya
Kenya Institute of Supplies Management Administration Assistant Jobs in Kenya
Job Summary: To support the HR and Administration Manager and Executive Office and provide administrative support tthe Institute.
Key Duties and Responsibilities
Assist in coordination of general administrative services and office procedures.
Produce and distribute correspondence memos, letters and forms.
Organize and coordinate schedule of meetings and appointments, manage the Institute’s diary’s
Assist in employee relations and welfare initiatives.
Assist in implementing the human resource policies and procedures aimed at enhancing workplace relations.
Assist in ensuring compliance with Workplace safety, Labour Laws and related statutory requirements.
Reply tofficial email enquiries.
Take accurate minutes of meetings.
Ensure clean and organised office areas, including safety.
Perform a variety of other office tasks, such as printing, scanning, copying.
Coordinate all office repairs and office maintenance.
Maintain contact lists.
Assist in the preparation of regularly scheduled reports.
Overseeing the junior admin staff.
Maintaining organized file systems for the Institute.
Assist in coordinating of outsourced services including but not limited tmessenger, cleaning and tea services.
Undertaking any other office administrative services duties that may be assigned.
Qualification and Knowledge
Diploma in Business Management/ Administration/ Human Resource Proficient in MS Office Knowledge of office management systems and procedures.
Experience
Two (2) years of relevant working experience in a comparable reputable organization
Skills/competence
Handle sensitive information in a confidential manner.
Ensuring security, integrity and confidentiality of data; and
Excellent time management skills and ability tmulti-task and prioritize work
Attention tdetail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;
Valid certificate of Good conduct.
Clearance certificate from the Ethics and Anti-Corruption Commission.
Certificate of compliance from the Higher Education Loans Board (HELB).
A valid Kenya Revenue Authority (KRA) Tax Compliance clearance.
A valid certificate of clearance from the Credit Reference Bureau.
A relevant identification document.
Valid Membership Certificate from relevant Professional body.
How to Apply
For more information and job application details, see; Kenya Institute of Supplies Management Administration Assistant Jobs in Kenya
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