Kenya Industrial Property Institute Senior Assistant Office Administrator Jobs in Kenya

Kenya Industrial Property Institute Senior Assistant Office Administrator Jobs in Kenya

Duties and Responsibilities

Reporting to Assistant Manager, Administration, the Senior Assistant Office Administrator will be responsible for

Using e-office to research and process data;

Word and data processing;

Operating office equipment;

Maintaining office diary, appointments and travel itineraries;

Attending to visitors or clients;

Handling telephone calls;

Coordinating schedules of meetings and appointments;

Ensuring security of office records, equipment and documents including classified materials;

Maintaining an up-to-date filing system in the office;

Establishing and monitoring procedures for record keeping of correspondence and file movements;

Preparing responses to simple routing correspondence;

Managing office protocol and etiquette;

Ensuring security, integrity and confidentiality of data; and

Undertaking any other office administrative services duty that may be assigned.

Requirements for Appointment

Satisfactorily served in the grade of Assistant Office Administrator I for a minimum period of three (3) years; and

Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and
III from the Kenya National Examinations Council in the following subjects:

Shorthand III (minimum

110 w.p.m);

Typewriting III (50 w.p.m) or Computerized Document Processing III;

Business English III or Communications II;

Office Practice II;

Commerce II;

Office Management III or Office Administration and Management III; and

Secretarial Duties II;

Certificate in Public Relations and Customer Care Course lasting not less than two (2) weeks from the Kenya School of Government or any other recognised Institution;

Membership to relevant professional body;

Certificate in Computer Applications from a recognised Institution; and

Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.

How to Apply

For more information and job application details, see; Kenya Industrial Property Institute Senior Assistant Office Administrator Jobs in Kenya

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