Kenya Industrial Property Institute Principal Assistant Office Administrator Jobs in Kenya

Kenya Industrial Property Institute Principal Assistant Office Administrator Jobs in Kenya

Duties and Responsibilities

Reporting to the Managing Director, the Principal Assistant Office Administrator will be responsible for

Using e-office to research and process data;

Operating office equipment;

Attending to visitors and clients;

Handling telephone calls;

Handling customer inquiries and complaints;

Coordinating schedules of meetings and appointments;

Coordinating travel arrangements;

Ensuring security, integrity and confidentiality of data;

Establishing and monitoring procedures for record keeping of correspondence and file
movements;

Maintaining the office diary;

Preparing responses to routine correspondence;

Offering Board secretarial services;

Any other duty that may be assigned.

Requirements for Appointment

Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised Institution;
OR

Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognised
Institution;
OR

Satisfactorily served in the grade of Senior Assistant Office Administrator for a minimum period of three (3) years; and

Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from
the Kenya National Examinations Council in the following subjects:

Shorthand III (minimum 120 w.p.m);

Typewriting III (50 w.p.m) or Computerized Document Processing

III;

Business English III or Communications II;

Office Practice II;

Commerce II;

Office Management III or Office Administration and Management III;

Secretarial Duties II;

Certificate in Secretarial Management Course lasting not less than three (3) weeks from Kenya School of Government or any other recognised institution;

Certificate in Computer applications from a recognised Institution;

Demonstrated professional competence in management of office and administrative services;

Good communication and interpersonal skills;

Strong organizational skills and attention to detail;

Membership to relevant professional body;

Ability to handle confidential and sensitive information in a professional manner;
and

Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010.

How to Apply

For more information and job application details, see; Kenya Industrial Property Institute Principal Assistant Office Administrator Jobs in Kenya

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