Kenya Industrial Property Institute Assistant Office Administrator Jobs in Kenya

Kenya Industrial Property Institute Assistant Office Administrator Jobs in Kenya

Duties and Responsibilities

Reporting to Assistant Manager, Administration, the Assistant Office Administrator I will be
responsible for:

Using e-office to research and process data;

Word and data processing;

Operating office equipment;

Maintaining office diary and travel itineraries;

Attending to visitors or clients;

Handling telephone calls and appointments;

Ensuring security of office records, equipment and documents including classified
materials;

Maintaining an up-to-date filing system in the office;

Establishing and monitoring procedures for record keeping of correspondence and file movements;

Preparing responses to simple routine correspondence;

Managing office protocol and etiquette;

Ensuring security, integrity and confidentiality of data; and

Undertaking any other office administrative services duty that may be assigned.

Requirements for Appointment

Satisfactorily served in the grade of Assistant Office Administrator II for a minimum
period of three (3) years; and

Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from
the Kenya National Examinations Council in the following subjects:

Shorthand III (minimum 100 w.p.m);

Typewriting III (50 w.p.m) or Computerized Document Processing III;

Business English III or Communications II;

Office Practice II;

Commerce II;

Office Management III or Office Administration and Management III;

Secretarial Duties II;

Certificate in Public Relations and Customer Care Course lasting not less than two (2) weeks from the Kenya School of Government or any other recognised Institution;

Membership to relevant professional body;

Certificate in Computer Applications from a recognised Institution; and

Must meet the requirements of Chapter 6 of the Constitution of Kenya, 2010

How to Apply

For more information and job application details, see; Kenya Industrial Property Institute Assistant Office Administrator Jobs in Kenya

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