Kenya Government Job Positions

Kenya Government Principal Assistant Office Administrator, Job Group ‘N’ — (55Posts) Job Positions

Sen/ed for a minimum period of three (3) years in the grade of Chief Assistant Office Administrator, Job Group ‘M’;

A diploma in Secretarial studies from the Kenya National Examinations Council;
OR

Business Education Single and Group Certiﬁcates (BES & GC) Stages I, II, and III from the Kenya National Examination Council in the following subjects.
- Shorthand III (Minimum 120 w.p.m)
- Typewriting III (50 w.p.m.)/Computerized Document Processing III
- Business English III/Communications II
Commerce II
- Office Management III/Office Administration and Management III
- Secretarial Duties II

A certificate in Secretarial Management Course from the Kenya School of Government or nay other recognized institution;

Attended a Senior Management Course in a recognized institution;

Demonstrated professional competence in management of office administrative services.

Duties and Responsibilities

Handling customer inquiries and complaints;
Coordinating schedules of meetings and appointments;

Ensuring security of office records, equipment and documents, including classified materials;

Establishing and monitoring procedures for record keeping of correspondence and file movements;

Maintaining an up to date ﬁling system in the ofﬁce;

Preparing responses to routine correspondence;

Managing office protocol and etiquette; and

Guiding and supervising other office administrative sen/ices personnel.

How to Apply

Interested and qualified persons are requested to make their applications by completing ONE application form PSC (Revised 2016).

The form may be downloaded from Public Sen/ice Commission website

Completed application form together with certified copies of certiﬁcates should reach

The Principal Secretary,
Ministry of Public Service,
Youth and Gender Affairs, State
Department for Public Service and Youth Affairs, P. 0. Box 30050 — 00100
NAIROBI

or hand delivered to Uchumi House, DPSM Registry 16"‘ Floor - Room 1601 on or before 16"‘ May, 2017.

For more information and job application details, see; Kenya Government Principal Assistant Office Administrator, Job Group ‘N’ — (55Posts) Job Positions

Kenya Government Chief Assistant Office Administrator, Job Group ‘M’(162 Posts) Job Positions

Requirements for Appointment

Served for a minimum period of three (3) years in the grade of Senior Assistant Ofﬁce Administrator, Job Group ‘L’;

A Diploma in Secretarial studies from the Kenya National Examinations Council: OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examination Council in the following subjects:
-Shorthand III (Minimum 120 w.p.m.)
-Typewriting III (50 w.p.m.)/Computerized Document Processing III
- Business English III/Communications II
-Commerce II
-Office Management III/Office Administration and Management III
- Secretarial Duties II

A certificate in Secretarial Management Course from the Kenya School of Government or any other recognized institution;

A certiﬁcate in supen/isory skills course lasing not less than two (2) weeks from a
recognized institution;

Shown merit and ability as reflected in work performance and results.

Duties and Responsibilities:

Attending to visitors/clients;

Handling telephone calls;

Handling customer inquiries and complaints;

Coordinating schedules of meetings and appointments;

Preparing responses to routine correspondence;

Managing ofﬁce protocol and etiquette; and

Monitoring procedures for record keeping of correspondence

and maintaining an up to date ﬁling system in the office.

How to Apply

Interested and qualified persons are requested to make their applications by completing ONE application form PSC (Revised 2016).

The form may be downloaded from Public Sen/ice Commission website

Completed application form together with certified copies of certiﬁcates should reach

The Principal Secretary,
Ministry of Public Service,
Youth and Gender Affairs, State
Department for Public Service and Youth Affairs, P. 0. Box 30050 — 00100
NAIROBI

or hand delivered to Uchumi House, DPSM Registry 16"‘ Floor - Room 1601 on or before 16"‘ May, 2017.

For more information and job application details, see; Kenya Government Chief Assistant Office Administrator, Job Group ‘M’(162 Posts) Job Positions

Kenya Government Assistant Office Administrator I, Job Group ‘K’ — (18 Posts) Job Positions

Requirements for Appointment

Served for a minimum period of three (3) years in the grade of Assistant Office Administrator II or Office Administrative Assistant I, Job Group ‘J’;

A Diploma in Secretarial studies from the Kenya National Examinations Council: OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examination Council in the following subjects:
-Shorthand III (Minimum 100 w.pm.).
- Typewriting III (50 w.p.m.)/Computerized Document Processing III
- Business English III/Communications II
- Commerce II
-Office Management III/Ofﬁce Administration and Management III
-Secretarial Duties II

Shown merit and ability as reflected in work performance and results.

Duties and responsibilities include:

Handling telephone calls and appointments;

Maintaining ofﬁce diary and travel itineraries;

Ensuring security of office records, equipment and documents, including classified materials;

Preparing responses to simple routine correspondence;

Maintaining an up to date filing system in the office;

Ensuring security, integrity and confidentiality of data;

Managing ofﬁce protocol and etiquette;

Supervising office cleanliness;

How to Apply

Interested and qualified persons are requested to make their applications by completing ONE application form PSC (Revised 2016).

The form may be downloaded from Public Sen/ice Commission website

Completed application form together with certified copies of certiﬁcates should reach

The Principal Secretary,
Ministry of Public Service,
Youth and Gender Affairs, State
Department for Public Service and Youth Affairs, P. 0. Box 30050 — 00100
NAIROBI

or hand delivered to Uchumi House, DPSM Registry 16"‘ Floor - Room 1601 on or before 16"‘ May, 2017.

For more information and job application details, see; Kenya Government Assistant Office Administrator I, Job Group ‘K’ — (18 Posts) Job Positions

For more Kenya Government Job Positions see - Page | 1 | 2 | 3 |

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