Kenya Climate Innovation Center Front Office and Administrative Assistants Jobs

Job Summary

The Front Office and Administrative Assistant will be responsible for the day-to-day running of the reception.

Whilst pro-actively performing duties as Front Office and Administrative Assistant, the jobholder will offer quality service to both internal and external customers.

The Job holder will work closely with the team based at the Incubation hub.

Key Responsibilities

• Attend to walk in customers and visitors, directing them accordingly as per their request.

• Perform clerical receptionist duties such as typing, filing, photocopying, collating etc.

• Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;

• Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;

• Ensure that all deliveries made in the office are received together with invoices which should be submitted to the senior finance officer;

• Keep track of stock for office Stationery, Kitchen supplies, drinking water and any
other office equipment required for office use and ensure timely requisition of the
same;

• Ensure the front desk is always tidy and well organized to portray a professional image to visitors and clients;

• Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen and the bathroom are well cleaned and kept tidy;

• Reconciles monthly petty cash in liaison with the Senior Finance Officer;

• Coordinate all the travel logistics with the driver within the organization;

• Develop a tracker

system for maintenance, car issues and fueling of the vehicle;

• Assist in meetings, venue co-ordination, and event organizing;

• Manage office access for all the staff members and clients;

• Monitor the flow of visitors to the office;

• Develop and maintain the office electronic and hard copy filing system.

• Work closely with the Procurement and Logistics Officer to ensure that the procurement policies and procedures are followed, and goods and services
procured on time.

Qualifications

• At least a Degree in Business / Office Administration / Public Relations or any other
related field;

• Minimum of 3 years’ experience in front office administration, or related fields;

• Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.

• Good customer relations skills;

• Good time management skills, organizing and planning;

• Confident, self-motivated and reliable;

• Good listener, proactive, team builder;

• Good interpersonal skills;

How to Apply

For more information and job application details, see; Kenya Climate Innovation Center Front Office and Administrative Assistants Jobs

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

Click here to post comments

Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.

Army Jobs - Navy Jobs - Military Jobs

Scholarship 2024/25

Current Scholarships 2024/2025 - Fully Funded

Full Undergraduate Scholarships 2024/2025

Fully Funded Masters Scholarships 2024/25

PhD Scholarships for International Students - Fully Funded!

Funding Opportunities for Journalists 2024/2025

Funding for NGOs 2024/2025

Funding for Artists 2024/2025

Funding for Entrepreneurs 2024/2025

✅Over 4500 Current Fully Funded Scholarships for International Students

✅ Undergraduate Scholarships 2024

✅ Masters Scholarships 2024

✅ PhD Scholarships 2024 Click Here!

Free Scholarship Newsletter --- E-mail Address

First Name

Then Don't worry — your e-mail address is totally secure. I promise to use it only to send you Advance Africa Newsletter.