KeNHA Assistant Office Administrator Jobs in Kenya

KeNHA Assistant Office Administrator Jobs in Kenya

Job Specifications

Duties and responsibilities at this level will entail:

Maintaining office diary and protocol management;

Recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;

Processing data;

Operating office equipment;

Ensuring good office layout;

Attending to visitors/clients;

Handling telephone calls;

Ensuring security of office records, equipment and documents, including classified materials; and

Preparing responses to simple routine correspondence.

Planning and scheduling of meetings;

Preparing and responding to routine correspondences;

Management of e-office;

Management of office protocol; and

Managing office petty cash;

Person Specifications

For appointment to this grade, a candidate must have:

The following qualifications from the Kenya National Examinations Council:

Typewriting III (50 w.p.m.)/Computerized Document Processing III

Shorthand II (80 w.p.m.

Business English III/Communications II

Office Practice II

Secretarial Duties II

Commerce II

Office Management III/Office Administration and Management III

OR

Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent qualification from a recognized

institution;

Membership from Kenya National Secretaries Association or any other recognized body.

Proficiency in computer applications.

Fulfilled the requirements of Chapter Six of the Constitution;

Key Competencies and Skills

Proficiency Microsoft Office application

Aligning Performance for Success

People Management

Policy formulation and Implementation

Planning and Coordination

Strategy formulation and execution

Change Management skills

Problem solving skills

Leadership skills

IT skills

Leadership skills

Communication skills

Self-driven

Negotiation skills

High Integrity

Interpersonal skills

Ability to work under pressure

How to Apply

For more information and job application details, see; KeNHA Assistant Office Administrator Jobs in Kenya

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