KEBS Office Administrator Jobs in Kenya
KEBS Office Administrator Jobs in Kenya
Job Purpose The job holder is responsible for providing senior level secretarial and clerical services for the Director.
They provide secretarial and administrative duties support in order to ensure that services are executed in an effective and efficient manner.
Key Responsibilities / Duties / Tasks
Managerial / Supervisory Responsibilities
Supervise, coach and mentor staff
Operational Responsibilities / Tasks
Organizes, plans and prioritizes work in the Director's office
Maintains the Director's diary by booing appointments and meetings and ensures he attends to it.
Processes information by compiling, categorizing and verifying information emanating from the Director's office and dispatched to the relevant recipients.
Receives, sorts, and disseminates correspondence, reports, returns, circulars, publications and all kinds of information on behalf of the Director.
Communicates with persons within the organization, customers, public, government and other external bodies who have business with KEBS.
Making local and international travel arrangements for the Director.
Offer logistical for board meetings by preparing board papers, sending notices, and timely processing of allowances.
Provides frontline customer services by receiving visitors and directing them accordingly.
Maintains office petty cash.
Maintains the calendar plan for scheduling and fixing executive meetings.
Management of e-office;
Undertake any other duties of similar level and responsibility as may be directed from time to time.
Job Dimensions:
Financial Responsibility:
Approval of petty cash.
Responsibility for Physical Assets
Responsible for physical assets assigned by
the institution.
Decision Making:
Makes decisions using standard operating procedures
Assigns work to subordinates
Monitors subordinates work performance
Working Conditions:
Works predominantly within the office.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
Degree in either Secretarial Studies / Office Management or any Business Management related field with a Diploma in Secretarial course from a recognized institution.
Professional Qualifications / Membership to professional bodies
Proficiency in computer applications.
Fulfilled the requirements of Chapter Six of the Constitution.
Previous relevant work experience required.
At least 7 years work experience.
Need to know:
Bookkeeping skills.
Office administration skills.
Organization processes.
Knowledge of relevant legislation, policies and
procedures.
Computer proficient.
Word processing at a highly proficient level.
Attributes:
Integrity
Confidentiality
Interpersonal skills
Time management
Communication skills
Team player
Interpersonal skills
Assertive
Positive attitude
Decision making
Respectful
Cultural awareness and sensitivity.
Flexibility.
How to Apply
For more information and job application details, see; KEBS Office Administrator Jobs in Kenya
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