Karsto Global Resources Administrative Assistant Jobs in Nigeria
Karsto Global Resources Administrative Assistant Jobs in Nigeria
Responsibilities / Summary of FunctionsProvide administrative support to ensure efficient operation of the office
Maintain department/corporate records through filing, retrieval and retention
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
Answer telephone calls and give information to callers, take messages, or direct calls to appropriate individuals
Maintain a master documents register, ensuring that the information is accurate and up to date
Arrange appointments and meetings and take detailed minutes or record meetings
Receive and screen visitors, handle their inquiries, and direct them to the appropriate persons according to their needs
Typing of site documents, and follow up of all the site needs
Maintain administrative inventory by checking stock to determine inventory level; expedite orders for supplies; verify receipt of supplies and dispense office supplies
Prepare document transmittals and review completeness of documentation to make sure they are in the right format
Schedule and coordinate travel arrangements/appointments for senior managers, managers or supervisors.
Assign numbers to new documents and carry out proper company indexing
Write letters and emails on behalf of other office staff
Operate office equipment such as fax machines, copiers, and carry out duties such as typing, copying, binding, scanning, etc.
Maintain updated records of all approved documents and drawings
Handle sensitive information in a confidential manner
Proof read and correct prepared materials for correct grammar, format, and completeness
Develop and update administrative systems to make them more efficient
Oversee and supervise the work of junior staff
Photocopy and print out documents on behalf of other colleagues
Complete forms in accordance with company procedures
Locate and attach appropriate files to incoming correspondence requiring replies
Make copies of correspondence and other printed materials
Maintain and update contact lists and office business directory
Schedule and confirm appointments for clients, customers, or supervisors
Assist in
various departments as may be required
Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
Conduct search to find needed information, using such sources as the internet
Learn to operate new office technologies as they are developed and implemented
Coordinate refreshments for required visitors
Performs other related duties as assigned
Requirements / Qualification
HND or Bachelor's Degree in Social Sciences, Humanities or any related discipline
2 - 3 years experience in Office administration and document control
Possession of a Document Control certificate will be an added advantage
Abilities:
Proven admin or assistant experience
Excellent verbal and written communication skills
High level of accuracy, organizational skills and attention to details
Ability to multitask
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite or related software
Ability to maintain confidentiality of information
How to Apply
Interested and qualified candidates should send their Resume to: ofixrecruit@gmail.com using the Job reference code as the subject of the email.
Find Latest Jobs in Nigeria Today - Recruitment in Nigeria Job - Nigerian Jobs - in Nigeria - Job Vacancies in Nigeria
Search our career portal & find the latest Nigerian job positions, career opportunities & jobs in Nigeria.
Jobs in Nigeria - banking jobs in Nigeria, IT jobs in Nigeria, accounting jobs in Nigeria, NGO jobs in Nigeria, business administration in Nigeria, ICT jobs in Nigeria, UN jobs in Nigeria, procurement jobs in Nigeria, education jobs in Nigeria, hospital jobs in Nigeria, human resources jobs in Nigeria, engineering jobs in Nigeria, teaching jobs in Nigeria, and other careers in Nigeria.
Oil and Gas job vacancies in Nigeria, MTN jobs in Nigeria, job vacancies in Nigeria for fresh graduates.
Federal government jobs in Nigeria, job vacancies in Nigeria Federal Civil Service.
Find your dream job from 1000s of vacancies in Nigeria posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to 2 Best Africa Jobs.
