Kakamega County Chief Assistant Office Administrator Jobs in Kenya

Kakamega County Chief Assistant Office Administrator Jobs in Kenya

Duties and Responsibilities

Take oral dictation;

Research and process data;

Operate office equipment;

Attend to visitors/clients;

Handle telephone calls;

Coordinate schedules of meetings and appointments;

Ensure security of office records, equipment and documents including classified materials;

Prepare responses to routine correspondence;

Manage office protocol and etiquette;

Manage petty cash;

Monitor procedures for record keeping of correspondence and file movements; maintaining an up to date filing system in the office;

Coordinate travel arrangements;

Handle customer inquiries and complaints; and

Establish and undertake any other office administrative services duties that may be assigned.

Requirements for Appointment

For appointment to this grader an officer must have: -

Served in the grade of Senior Assistant Office Administrator, Job Group CPSB 08 ‘L’ for a minimum period of three (3) years;

Diploma in Secretarial Studies from the Kenya National Examinations Council;
OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:-

Shorthand Ill (minimum 120 w.p.m);

Typewriting

111(50 w.p.m.)/Computerized Document Processing III;

Business English III/Communications II;
Commerce II;

Office Practice II;

Office Management ITI/Office Administration and Management III; and

Secretarial Duties II;.

Certificate in Secretarial Management Course lasting not less than four(4) weeks from Kenya School of Government or any other Government Training Institution;

Certificate in Supervisory Skills Course tasting not less than (2) weeks from a recognized institution;

Certificate in computer applications from a recognized Institution; and

Shown merit and ability as reflected in work performance and result.

How to Apply

For more information and job application details, see; Kakamega County Chief Assistant Office Administrator Jobs in Kenya

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