Kakamega County Assistant Office Administrator I Jobs in Kenya

Kakamega County Assistant Office Administrator I Jobs in Kenya

Duties and Responsibilities

Take oral dictation;

Manage e-office;

Word and data processing;

Operate office equipment;

Attend to visitors/clients;

Handle telephone calls and appointments;

Maintain office diary and travel itineraries;

Ensure security of office records,

Equipment and documents including classified materials;

Prepare responses to simple routine correspondences;

Establish and monitor procedures for record keeping of correspondences and file movements;

Maintain an up to date filing system in the office;

nsure security, integrity and confidentiality of data;

Manage office protocol and etiquette;

Supervise office cleanliness; and

Manage petty cash.

Requirements for Appointment

For appointment to this grade, an officer must have:

Served in the grade of Assistant Office Administrator II or Office Administrative Assistant I, Job Group CPSB 10/’J’ for a minimum period of three (3) years; and

Diploma in Secretarial Studies from the Kenya National Examinations Council.
OR

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:

Shorthand III (minimum 100 w.p.m.);

Typewriting III (50 w.p.m)/Computerized Document Processing III;

Business English III/Communications II;
Commerce II;

Office Practice II;

Office Management III/Office Administration and Management III; and

Secretarial Duties II.

Certificate in Public Relations and Customer Care course lasting not Less than two (2) weeks from the Kenya School of Government or any other recognized institution;

Certificate in Computer Applications from a recognized institution; and

Shown merit and ability as reflected in work performance and results.

How to Apply

For more information and job application details, see; Kakamega County Assistant Office Administrator I Jobs in Kenya

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