JRS Programme Assistant Jobs in Kenya

Role Overview

JRS in collaboration with MC is now seeking a proactive, innovative, enthusiastic, social and flexible program assistant to support the project leader out of the JRS Nairobi office.

While the program Assistant will have clear administrative tasks related to documentation, organization and financial reporting, the role demands someone who is willing to go above and beyond the scope of work.

The program assistant will be an employee of the Jesuit Refugee Services in Kenya and will report to Bard College’s Associate Vice President for Global Initiatives, who sits in the JRS Nairobi office.

Key Responsibilities

● Assisting with all administrative tasks, including scheduling meetings, checking email, supporting the enrolment process, tracking students, and handling expense reports

● Liaising with program partners, including JRS, Bard, ASU, the LMS, local universities, and other OSUN partners to ensure projects are moving forward

● Working directly with students to provide support as needed, including basic coaching for their classes

● Remaining in close contact with all students and professors, assisting as needed

● Working closely with the program leadership on budgetary matters, including tracking

expenses, submitting receipts, as well as filling and finalizing expense reports

● Coordinating any necessary vetting for students and OSUN

● Being ready to answer the students’ concerns and questions any time they reach out to you

● Being ready to assist in any and all ways that will keep the Microcollege project moving forward

● Juggling many tasks simultaneously

Qualification and Experience

The following skills and capacities may have been developed through a combination of formal or informal education, previous professional experience, or current training/professional experience that the candidate is undergoing.

Qualification

Bachelor’s degree in

administration, Project Management or any other related field

At least 2 year working experience

The candidate should be:

Highly self-motivated and independent with a desire to take initiative

Eagerness to make things happen that have never happened before

Ability to juggle multiple tasks at once

Ability to work well with others, including those with very different personalities

Ability to manage an office, including use of Excel and reporting software

Ability to learn online learning management systems

Ability and desire to learn new things

Great problem solving strategies

Great listening skills

Eagerness and ability to create connections with organizations and leaders

Respect for community generated requests and needs

Familiarity with needs assessment strategies

Excellent writing skills: proposals, letters, reports

How to Apply

All applicants are requested to submit the following documents:

Curriculum Vitae (CV) in English including three (3) professional references with their contact information, phone and email address.

A cover letter describing the candidate's desire and motivation to work for JRS and his/her qualifications and experience are a good fit for this position.

Applications should be sent to HR Department - JRS Kenya, via email:

hrkenya@jrs.net by 4th September 2020 with subject Programme Assistant.

Applications will be screened on a rolling basis and only short-listed candidates will be contacted.

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