Joint Medical Store Human Resources & Administration Assistant Jobs in Uganda
Joint Medical Store Human Resources & Administration Assistant Jobs in Uganda
Main purpose of the job;To provide clerical support to Human Resources and Administrative Department while administering human resources & administrative initiatives and providing logistical support to JMS.
He/she will also be responsible for the office and operations management at JMS.
Key Performance Indicators
Human Resource management
Human Resource records properly organised and kept
Documents typed as required and properly filed
Support provided in sorting files, applications and human resource data
Provide logistical and administrative support
Key Duties and Responsibilities
Act as a point of contact for all branch administration related issues.
Carryout spot checks on cleaning and garbage collection and prepare feedback reports to
respective service providers.
Prepare all office requirements, purchase requisitions and draft terms of reference as shall
be instructed.
Receive, store, distribute and replenish stationery, office supplies including corporate wear and staff welfare items.
In liaison with records section, take part in the disposal/destruction of expired documents.
Act as point of contact for all field staff and resolve their administrative issues including
but not limited to motorcycle, fuel, safety gear and airtime issues.
Manage airtime and data facilities for approved staff, download and prepare fuel
consumption reports in timely manner.
Track utility related bills and forward for payment in a timely manner.
Devise and maintain office systems, including data management and filing.
Initiate the payroll using JMS computerized system - ERP
Maintain human resource records, including the computerized data package
Draft appointment letters and performance management feedbacks as instructed
Follow up on update of staff contracts
Manage the compilation and follow up of staff attendance
Receive, record,
file, sort, tabulate job applications and maintain their security
Minimum Academic Qualifications
Bachelors’ degree in Human Resources Management.
Additional Training
Post-graduate Diploma in Human Resource Management
Post graduate training in finance and accounting
Training of Trainers
Training in payroll management using computerised systems
Training in Administrative related course
Minimum Experience and Exposure
2 years in the provision of human resources and administrative services in a busy
organisation
Special Knowledge
Records Management
Uganda Labour Laws
Key Skills
Human Resource Management Skills
Interpersonal skills
Computer skills
Communication skills
Report writing skills
Counselling skills
How to Apply
Only qualified candidates who meet all the above requirements are invited to submit applications, resume, copies of academic certificates, testimonials and three referees (who are not relatives) with their day time telephone contacts.
Only short listed candidates will be contacted.
Applications may be hand delivered to JMS Head office Reception Desk or Email to
HRA@jms.co.ug
Closing date for applications is Monday 19th June, 2019 at 5.00pm.
Please address your applications to:
The Manager Human Resource & Administration
Joint Medical Store
P.O. Box 4501
Kampala
For more information and job application details, see; Joint Medical Store Human Resources & Administration Assistant Jobs in Uganda
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