Joint Energy and Environment Head of Programs Jobs in Uganda

Job Summary

The jobholder is responsible for overseeing the general administration and Human Resource function of the organization as well as to coordinate transport, logistics, and security.

He/she is also responsible for both human resource management and coordination function of the entire organization as well as providing technical support to the management team on HR issues.

Main Tasks and Responsibilities

Human Resource Management

• Spearhead human resource planning, forecasting and track deployment, in line with the strategic plan.

• Support management in reviewing and development of compliance with the organization’s HR policy and ensure compliance with the employment Act and all national labor laws.

• Develop and maintain functional and efficient human resource management and administration systems, processes and procedures.

• Guide management and staff on employment law and statutory obligations as well as JEEP employment policies and procedures.

• Execute employee screening and selection processes.

• Develop and maintain up to date job descriptions for all positions

• Conduct induction and orientation for all new employees

• Ensure that all staffs have valid employment contracts and appointment letters

• Ensures that all relevant HR information is obtained and secured including ensuring that confidentiality is upheld.

• Under take staff capacity needs assessment, spearhead the professional development planning and execution based on the needs and capacities of the organization.

• Administer compensation and benefits involving; working conditions leave or redundancy packages with staff and representatives including management of leave schedules

• Maintain safety, health, and welfare of all employment including ensuring work life balance.

• Monitoring and reporting of all employees including ensuring work life balance.

• Support the management team in the implementing grievance and disciplinary procedures and standards

• Participate in and facilitate staff mediation and tribunal, etc as required

• Liase with the Administration Assistant to conduct staff performance planning and reviews

• Facilitate volunteers’ placement in line with the volunteer policy of JEEP

Support to the Chief Executive (CEO)

Will provide administrative support to the CEO for smooth management of her /his day today affairs as well as ensure most effective use of his/her time.

Handle sensitive and complex issues as appropriate especially in the absence of the CEO. Specifically he/she will carry out the following duties:

• Manage the CEO’s daily, assessing the priority of appointment and reallocation as necessary

• Process the CEO correspondence, ensuring that the CEO and other staff as appropriate deal with incoming correspondences.

• Supporting organization of Board meetings and Act as Secretary

• Drafting briefing papers, reports, responding to mails and other corresponding and presentations on behalf of the CEO.

• Ensuring that the CEO is well prepared for scheduled meetings, prepared agendas, pre-meeting briefings and meeting papers.

Administrative Duties

• Preparation of quarterly and annual reports in the administrative section.

• Manage arrangement for the board and Sub-Committee meetings, including production/distribution of agenda and papers.

• Providing administrative support to the CEO in scheduling all meetings

• Execute any other administrative tasks as deemed appropriate

• Guide and mentor Admin Assistant in effectively communicating to the external stakeholders and providing customer care services.

General

Duties

• Participate in the organization’s key events and represent the organization in relevant national and international events.

• Provide technical guidance, coaching and mentoring to drivers, volunteers/interns and other assigned workers.

• Participate in other programme area activities when required.

• In collaboration with the management Team, identify existing and potential funding opportunities, and participate in the HR and Administrative aspects of project proposal development.

• Ensure all resources under his /her care are properly deployed and utilized.

• To adhere to our organization values and to actively promote the application amongst colleagues.

• To undertake tasks in creating, self-driven and innovative fashion

• To undertake tasks in a relevant meeting and fora

• Participate in raising resources for building JEEP reserves

• Ensure that all activities are implemented in a gender sensitive manner.

• Adhere to JEEP
policies, procedures and performance expectations in all functions

• To identify and implement additional tasks/ ideas of benefit to the organization (whether directly linked to one’s job or not)

• Any other duty as may be assigned by the CEO

• The attainment of the above will be reflected in the M&E, as well as achievement of outputs as described in the above key responsibilities.

Qualifications

Education

A bachelor’s degree in Social Science, education, organizational psychology or any related field.

A Master’s degree and Postgraduate diploma qualification in Human Resource Management or any related field is an added advantage.

Technical Skills

• Conversant with people and performance management processes and practices. Experience in community works and team leadership.

Management skills

• Team working

• Leadership and management skills

Experience

3-4 Years in social work and other related fields

Personal Qualities

Analytical skills, pay attention to detail, problem solving skills, organizer, ability to multi-task without losing focus, good time management, mature and calm personality and self-driven

Communication and Interpersonal Skills

• Good communication skills (listening, verbal and writing).

• Ability to manage diversity. Good relational skills. Impeccable level of integrity and confidentiality.

Other Important Considerations

Applicants between 28 – 45 years of age TIMELINE Contract length is up to December 2021 with possibility of extension based on job performance.

JEEP offers a salary package (salary, insurance, and NSSF) in accordance to experience and JEEP HR Manual.

How to Apply

Applicants should send their CV and cover letter addressed to the Human Resource officer via the email address provided; info@jeepfolkecenter.org cc ruthkisa@gmail.com .

Deadline for submission of applications is 4th December 2020.

JEEP is an equal opportunity employer and all interested and qualified candidates are encouraged to apply regardless of age, race, gender, marital status and religious, political or ethnic affiliation.

While we appreciate your interest to work with JEEP, only shortlisted candidates will be contacted.

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