Joint Aid Management Field Operations Specialist Jobs in South Sudan
Plans, coordinates and implements initiatives aimed at enhancing operational excellence performance in the JAM field offices.
Implements quality control and assurance functions as assigned by the direct supervisor. The position focuses on all the field/area activities, including daily execution as well as exposure to the impact of JAM’s work on the ground.
The Field Operations Specialist, based in Juba and will primarily work to improve, monitor, and evaluate the effectiveness and efficiency of JAM nutrition, food security and livelihoods projects; coordinate with United Nations (UN) agencies, Non-Governmental Organizations (NGOs), and the international humanitarian assistance community on appropriate humanitarian responses.
It is expected that up to 40% of the Field Operations Specialist’s time will be spent traveling throughout the country to monitor program activities and assess the needs.
This includes informing programming, engage in technical exchanges, and coordinate and share information and best practices.
The position places heavy emphasis on both execution, staff growth and development
Staff reporting to this post: JAM Area Managers in Pibor, Bor, Aweil, Bentiu and Wunrok field Offices
Direct: Staff of Procurement department and logistics
Indirect: Other response and Support function staff
Specific responsibilities include, but are not limited to:
Responsibilities
Supervise and monitor the implementation of field offices activities, ensuring that all activities are compliant with the grant requirements.
Contribute to programme design and proposal development.
Contributes to the design and development of tools and resources aimed at improving operational efficiency, effectiveness, and compliance at the field office level.
Create and coordinate implementation plans for field offices, including budgets and indicator tracking plans for all awarded grants.
Supervise project budgets lines and ensure proper and effective use of program resources.
Identify FSL, Emergency Nutrition programme supply needs and coordinate with the logistics team to put in place a sensible phased procurement plan.
Monitor program progress against both programmatic and budgetary targets.
Coordinate activities in different field offices. This includes collecting feedback and buy-in from the field team, writing and delivering trainings, team scheduling, and troubleshooting.
Executing and managing field-facing communication, including ensuring all required content, tools, KPI’s and information reaches the over 100 field-based staff on a weekly basis.
Share strategic and tactical plans in the Field Leadership and escalate key decisions to the Senior Management team.
Develop the input delivery and field logistics strategy from Field Ops perspective.
Oversee or support the field teams with operational tasks as assigned such as field accounting, other staff recruitment, and field procurement.
Provide on-going support, trouble-shooting and financial management assistance to Area managers with respect to field financial and project management as warranted, and in the context of JAM policy guidelines.
Liaise between Country office
finance teams and Area managers to resolve critical issues related to the projects
Make timely decisions; escalate to appropriate decision-makers as needed; Country Director, Program and Project Managers of key management or technical issues on the projects.
Work with FSL and Nutrition Technical specialists to identify learning and training opportunities for JAM staff and work as a mentor and role model for less experience staff.
Support representation needs as required by FSL/WASH/Nutrition Technical specialist
Identify “likely awards” and work with the Area managers to work on pre-award preparation.
Management of all other operational issues in the field program.
Qualifications
Minimum of 5 years of relevant professional experience and a bachelor’s degree or 3 years of relevant professional experience and a master’s degree.
Self-starter with sounds technical skills, good judgment, and a strong operational focus
Demonstrated leadership experience including managing a team or initiating a new project.
Strong preference for Masters in management, social sciences, community development, or related fields also valued.
Excellent oral and written communication skills, superior analytical skills.
Ability to juggle multiple projects and shift priorities quickly without compromising quality of work.
Proficiency in Microsoft Office. Advanced Excel skills are desired.
Excellent written and oral communication skills
Must be able to travel on operational assignments, 25-40% on average for projects.
Equivalent years of experience and education will be considered.
Competencies
Leadership – Proven supervisory ability and/or technical leadership. Ability to maintain effective working relations both as a team member and team leader.
Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Planning & Organization – Ability to manage, organize, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
Judgment – Demonstrated ability to apply good judgment and decision-making skills.
Communications – Strong spoken and written communication skills.
Problem Solving – Strong analytical and problem-solving skills and ability to handle a range of management and coordination issues.
Commitment to Continuous Learning – Willingness to keep abreast of new developments.
Technology Awareness – Solid computer skills, including proficiency in word processing and spreadsheets.
Professionalism – Sound knowledge of, and exposure to, administrative and financial management issues.
Managing Performance - Demonstrates Ability to monitor progress against milestones and deadlines and makes sure that roles, responsibilities and reporting lines are clear to each staff members.
Empowering others - Able to make full and best use of subordinate, providing appropriate support through proper delegation.
How to Apply:
To Apply please send your CV to Fiona: recruitment.sa@jamint.com by 28th September, 2018
