Johanniter-Unfall-Hilfe Global Logistics Manager – Global Support Unit Jobs in Uganda

Johanniter-Unfall-Hilfe Global Logistics Manager – Global Support Unit Jobs in Uganda

Closing date: 31 Jul 2019

Job Title Global Logistics Manager – Global Support Unit

Organisation Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance

Organisation Description

Johanniter-Unfall-Hilfe e.V. (www.thejohanniter.org) is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field.

The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting projects in Health, Nutrition, WaSH as well as Food Security & Income Generation worldwide.

Job Location Kampala, Uganda, with frequent travel to project locations

Closing Date Application Wednesday, July 31, 2019

Interviews are scheduled 05 – 08 August 2019

Job Responsibilities and Accountabilities

Overall job purpose

The Senior Logistics Manager - Global Support Unit will be responsible for leading and controlling strategic and operational logistics topics across all Johanniter Project Countries.

S/He will be accountable to ensure that the organizational logistics strategy is delivered through a new global support operating model which complies with Johanniter Logistics Environments guidance and organizational overall objectives.

S/He will provide guidance and support to the country offices’ logistics teams and Johanniter partner organisations, through training in order to empower them to perform and comply in a more accountable manner toward beneficiaries and donors.

The Senior Logistics Manager is expected to be practical during the initial implementation phase, while performing a highly visible senior role, effortlessly, during a period of crucial change.

Reporting lines

Reporting to: Head of Global Support Unit (First level disciplinary supervisor)

Head of Logistics and Disaster Response – HQ Berlin (First level technical supervisor)

Supervising: National Logistics Staff working in Global Support Unit

Receives technical advice from:

Gives technical advice to: Head of Missions and international/national Logistics Staff in Country Offices

Standing in for: Senior Finance Manager – Global Support Unit

Represented by: Senior Finance Manager - Global Support Unit

Tasks

Logistical Management & Reporting

Implementation of new Global Logistics Management and Reporting Structures, with full involvement of all key stakeholders

Work closely with HQ logistics desk and Country Offices to improve logistical systems and processes in project countries

Assist in introducing change and effective standardisation, where requested, as part of the global improvement to provide timely and appropriate logistical information to HQ and Country Offices

Provide technical support and guidance to Country Offices and partner organisations

Provide feedback to Country Offices and HQ regarding procurement processes and quality of documentation

Responsible for review of documentation for procurements, inventory, insurance and asset management of goods and services (second level control)

Responsible to ensure that procurement reviews are performed on a global scale in close cooperation with the finance department of the Global Support Unit

Assist Country Offices with the review of all logistics documents with main emphasis on procurement documentation and donor requirements (e.g. Note concerning procurement)

Assist Country Offices with the process of the pre-qualification of suppliers and with the establishment of framework contracts in Country Offices

Develop standards for country and donor audits i.e. templates, TORs, lessons learned and ensure implementation of auditors’ procurement recommendations

Support Country Offices in logistical

partner assessments and review partner and project contracts regarding procurement issues

Capacity Building

Actively lead, develop and supervise a fit for purpose logistics team in the Global Support Unit

Visits to respective countries to help ensure quality is maintained in all aspects of logistical management

Arrange and perform trainings and coaching for logistics staff in Country Offices and for partner organisations to make sure common standards are maintained

Enable logistics staff in Country Offices to provide capacity development to partners and non-logistical staff to increase their competence related to logistical issues

Enable logistics staff to prepare all logistical reports and donor reports in line with various reporting requirements

Participate in the recruitment process & selection of logistics staff in assigned countries

Person Specification

Professional Qualification and Experience:

Essential:

Relevant Bachelor’s degree from a recognised university (preferably in Logistics/Procurement or minimum 3-5 years logistical/ procurement experience, with at least one year in a managerial position at a NGO)

Knowledge of NGO donors and their procurement documentation requirements (e.g. AA, BMZ)

Experience of conforming with external donor and statutory compliance requirement

Fluency in English , orally and in writing

Solid understanding of logistics processes

Proven experience in delivering trainings for logistics and non-logistics staff

High degree of computer literacy

Desirable:

Experience in working with partner organisations (Capacity development)

Understanding of humanitarian programming

Knowledge of French and Spanish is an asset

Skills

Ability to lead, manage and supervise multi-cultural staff in multiple and remote locations

Excellent communication skills, orally and in writing, with the ability to present logistical matters to all stakeholders including non-logistical managers.

Knowledge and experience of modern approaches regarding didactics and methodology for performing trainings

Self-motivated and ability to adapt to new situations and needs.

Ability to work in a team and motivate colleagues and staff of partner organisations

Analytical skills, attention to detail and organisational skills

Confident appearance, assertiveness and ability to deal with conflict combined with pragmatic approach

Willingness to travel

Terms and Conditions

Start date: Sunday, September 01, 2019

Contract duration: Definite contract for 12 months (with possible extension)

Remuneration: Between 46 788€ and 49 251€ annual gross salary (according to Johanniter AVR DWBO Anlage Johanniter) internal tariff and depending on relevant previous working experience).

Benefits: Social security provisions (lump sum 375€ per month) (for expats not falling under social security)

International insurance package

29 days annual paid leave

Yearly home flight (for contracts > 1 year)

Per diems (for international postings) for days in project country (currently 29€ per day)

Please note that this position is unaccompanied.

How to Apply:

Contact and application process
Applications for this position (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates if available) should be sent to: staff@johanniter.de. Please indicate “Global Logistics Manager - GSU” in the subject line of your e-mail and mention your earliest date of availability.

Only complete applications will be considered. Only short-listed candidates will be notified.

Please be advised, that due to the urgency of the situation, we might start short-listing even before the end of the closing date.

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