Johanniter HR and Administration Coordinator Jobs in South Sudan
Johanniter HR and Administration Coordinator Jobs in South Sudan
Organisation Description:
Background
In a Nutshell
You will:
■ Coordinate all HR and Administration processes of Johanniter mission in South Sudan in close collaboration with the Head of Mission (HoM).
■ Ensure sound legally compliant HR and Administration Systems.
■ Maintain a transparent and fair compensation package for national staff.
■ Supervise and train a team of assistants and support staff (periodic staff appraisals, regular meetings, capacity building etc.)
■ Provide guidance and support on HR matters to the HoM as well as national and international staff.
■ Ensure that the organization's legal status is secured and the national laws adhered to by the organization.
What you will do:
Strategy and Vision
■ Actively supports the values of Johanniter and shapes work accordingly.
■ Contributes to the development and implementation of the global strategy of Johanniter International Assistance.
Human Resources
■ Coordinate the planning, recruitment, selection, briefing/debriefing and well-being of all national staff including related administrative processes.
■ Set-up up and implement a system for learning and development for national staff.
■ Draft contractual HR engagements after consultation with a local solicitor and the HoM.
■ Ensure that all staff have valid job descriptions.
■ Ensure timely and correct payment of national staff according to national labour law and Johanniter guidelines, including timely payment of Staff Social Security, income tax or other taxes as required by labour law.
■ Ensure implementation and maintenance of a transparent and fair compensation package for national staff, including regular salary revisions.
■ Maintain systematic HR databases and filing systems (incl. staff lists, leave register etc).
■ Trace execution of performance appraisals of all national staff.
■ Coordination of disciplinary procedures ensuring legal compliance and clear documentation.
■ Supervise and train the team of assistants and support staff (periodic staff appraisals, regular meetings, capacity building etc.)
■ Provide HR guidance and consultative support to the HoM and Coordinators.
■ Ensure compliance with and follow-up with regards to
■ Follow-up on visa and work-permits for expats.
■ Coordinate planning of annual leave and R&R of expats and national staff.
■ Conduct and coordinate orientation and induction.
■ Assist HoM in the prevention of sexual abuse and exploitation.
■ Take part in drawing up proposals and donor reports, focusing on staffing plans and HR cost of programs.
■ Ensure necessary employee representatives and committees exist and collaborate with them.
■ Regular revision and updates of all HR related policies and forms.
Administration
■ Ensure that the organization's legal status is secured and the national laws are followed.
■ Draft and follow-up any contractual engagement (rental, vehicles, MoUs, Registration, etc.) in consultation with the HoM.
■ Set-up and maintain a systematic hard and soft copy filling system for all administrative matters.
■ Collaborate with relevant partners and authorities.
Other
■ Assist the HoM in security management.
■ Represent Johanniter in relevant forums (e.g. NGO Forum) and networks.
■ Regularly coordinate all above mentioned aspects with the HoM and Desk Officer in Berlin.
■ Support HoM in all other tasks.
What you bring:
■ At least 3 years of experience in HR as generalist in the field of humanitarian aid / development cooperation.
■ Experience in managing HR-projects (esp. compensation & benefits).
■ Experience in development and implementation of HR-policies.
■ Experience in capacity building.
■ Work experience in South Sudan is desirable (esp. knowledge on legal and taxation regulations).
■ Excellent interpersonal communication and networking skills.
■ High degree of fairness, transparency and decisiveness in HR processes.
■ Fluency in English with excellent verbal and written communication skills.
■ Profound IT-literacy (HR-systems, MS-office package).
■ Cultural sensitivity and team competence.
■ Sense of delegation and commitment to local capacity building.
■ Willingnes to travel - frequent travels to field offices in Wau and Torit required.
How to Apply
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