Jobs at Heifer International

5. Finance & Administration Assistant Jobs at Heifer International

Responsibilities and Delivearables
(including approximate percentage effort)
1. Act as initial point of contact for the main office by responding to both internal and external inquiries/requests.(30%)
2. Working closely with the Administrator and travel agents to ensure that visits to the projects are managed smoothly, professionally and efficiently. (15%)
3. Manage a functional and organized office filing system to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (20%)
4. Scanning and uploading vouchers into Agresso when they are posted. These vouchers include suppliers invoices, receipts, LPOs, field trip reports and travel authorizations (15%)

5. Preparation of cheques, photocopying them and filing as per Africa Area program procedures. (20%)
6. Any other task as assigned by the supervisor.

Critical Proficiencies:

Excellent organizational and time management skills.

Knowledge of the non-profit sector and the context to which non-profit organizations operate.

Exemplary customer care and administrative skills

Strong problem solving skills.

Strong English language skills – oral and written.

Knowledge and experience with word processing, spreadsheets, database, newsletter, and electronic mail software (Microsoft Office preferred).

Excellent keyboarding skills.

Job Functions and Physical Demands:

May require constant sitting; working at a computer for extended periods of time.

Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a

culturally diverse group of people.

Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.

May require occasional bending and lifting of up to 20 pounds (9 kilograms) floor to waist.

Ability to operate all standard office equipment including copiers, scanners, fax machines and printers.

Ability to establish priorities, achieve deadlines and make sound judgments.

Ability to perform as an effective team member and work cooperatively with a diverse staff.

Ability to work independently and perform multiple tasks with minimal supervision.

Constant telephone, face-to-face and electronic communication with colleagues and the general public.

Ability to maintain confidentiality and to work with minimal supervision.

Minimum Requirements:
Bachelor’s degree or equivalent Diploma with three (3) years of hands-on related experience.

For more information and job application details, see; Finance & Administration Assistant

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