Jobplacements Administrator - RHI Jobs in South Africa
Jobplacements Administrator - RHI Jobs in South Africa
Background The Wits Reproductive Health and HIV Institute (Wits RHI) is a renowned African-led research institute that seeks solutions to Africa’s health challenges.
It is located within the University of the Witwatersrand and addresses some of the greatest public health concerns affecting our region, including HIV and its related problems, sexual and reproductive health and vaccinology.
This is done through pioneering, multi-disciplinary research; responsive technical support and innovation in health services; and evidence-based policy development and advocacy with national, regional and global stakeholders.
Main purpose of the job
To direct and coordinate Wits RHI – Shandukani Research project administration and related operational activities.
Location
Wits RHI – Shandukani Centre - Hillbrow
Key Performance Areas:
Manage access control system for Shandukani safety.
Receive visitors into the SRC research centre.
Awareness and adherence to relevant policies/guidelines related to the effective functioning of the organisation’s research administration and facilities.
Coordinate and oversee the procurement process by liaising with relevant stakeholders (Project managers/coordinators)
Identify priority items for procurement,
Initiate P2P, obtain authorisation, and submit order to suppliers
Receive, sign and distribute procured items to relevant staff
Receive and direct telephone calls and scanning to relevant staff
Receive and direct letters and other hardcopy bulk mails to relevant staff and update SRC Centre Contact List.
Disseminate information to staff and team members.
Welcome, identify participants’ needs and direct to specific projects
Verbal Consent, Check co-enrolment status and capture
Register participant on the board/queuing system
Confirm ID and PTID number with Calendar and SC
Provide participant with information as needed
Verify and Identify ID documents; copy, certify and file all ID documents and update locator information
as needed.
Ensure urine specimen bottle/bloods are dropped at the lab.
Escort participants where necessary
Reimburse participants on FNB eWallet system
Reconcile financial statement with WHC finance clerk.
Reconcile reimbursements with Milestone Visits monthly
Log a call for bottles of refill water & switch off / on TV and Gas heater
Printing, Binding and laminating.
Arrange or Set up chairs if there’s any events
Issue gift items and certificates to participants
Liaise between the institution and external contacts for IT-follow up for logged calls, new starter, computer configuration, telephone pin code, telephone name changes, network or cable point, waste management companies, printing machine companies’ issues.
Take ownership and accountability for tasks and demonstrate effective self-management.
Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
Maintain a positive attitude and respond openly to feedback.
Facilities- logging calls for any issues for maintenance, air cons, vents, and assets.
Perform and facilitate performance development and assessments.
Required Minimum Education and Training:
Grade 12.
A relevant qualification in Business of Administration or Accounting
Required Minimum Work Experience:
Minimum 3 years’ experience in research and/or administration.
Desirable additional education, work experience and personal abilities:
Trained in GCP. Experience working in a donor funded organisation or NGO.
Exceptional organizational and administrative skills with working knowledge of Microsoft Office.
Able to maintain confidentiality, tact and professionalism at all times.
Able to exercise discretion, high levels of initiative and independent decision-making.
Must be assertive, confident and adaptable.
Self-motivated, able to work independently and work as part of a multidisciplinary team.
How to Apply
For more information and job application details, see; Jobplacements Administrator - RHI Jobs in South Africa
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