Job Placements Temp Maintenance Administrator Job in South Africa
Job Placements Temp Maintenance Administrator Job in South Africa
Applicants are required to meet the following criteria3+ years in a similar administrative role
Administration certificate advantageous
Pastel Evolution + MS Office
Clear criminal record and drivers licence (own vehicle preferred)
Matric certificate
The successful applicant would be responsible for, but not limited to
Input new sites onto database
Input to database of contractors for each of the possible issue areas
Ensure that contractors meet regulatory requirements
Contribution to contractor performance evaluation in relation to retailer satisfaction and documentation
Create purchase orders for project equipment, maintenance, new stock items, tasks and send email to notify contractor
Send bi-weekly emails to contractors notifying them of outstanding invoices on completed work
Assist contractors with loading their invoices on the system
Check all invoice details namely VAT number, physical address and cost totals
If information is missing or incorrect then dispute invoices and liaise with the contractor, else refer them for approval
Compare quote cost to the invoice cost
Insert obligation costs comments on the system and notify relevant Business Consultant if cost would be for retailer
Classify all tasks on the system if it is a contract, chargeable and chargeable – recoverable
Send a list of jobs completed to maintenance coordinators to verify
Insert geographic location codes on tasks and refer all invoiced tasks to asset manager for approval
Liaise with finance department on payment queries
Quotation documents uploaded on the task on the system
Job card with all relevant information
Photos of before and after and reports where required
Work authority or permit to work forms
A detailed or broken-down Invoices
Manage and maintaining all site files and update when required.
Maintain records in relation to work
Ensures accurate filing for retrieval.
Assist projects and maintenance staff on ad hoc basis
Must be willing to work overtime when required
How to Apply
For more information and job application details, see; Job Placements Temp Maintenance Administrator Job in South Africa
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