JIJE LaboGlass Office Manager Jobs in Ethiopia

JIJE LaboGlass Office Manager Jobs in Ethiopia

Job Description

The primary responsibilities of the Office Manager include all necessary general administrative duties to support the Commercial, Technical and Laboratory staff.

Provide communications support, bookkeeping, which includes close collaboration with Technical, Commercial, Training and Laboratory department management.

The Office Manager reports to the Managing Director. The ideal candidate must be able to work an average of 48 hours per week, including periods of more intensive work around major events and occasional weekends and evenings when needed.

About JIJE LaboGlass Pvt. Ltd. Company

JIJE LaboGlass Private Limited Company (JIJE) was established in 1999 and is a recognized leader in providing comprehensive laboratory solutions which are high-quality analytical instruments and full-spectrum before and after-sales technical supports, hands on application training, and provide analytical testing service for scientific communities in Ethiopia.

Duties and Responsibilities

Office operations

Represent JIJE in a professional manner as the first point of contact for office visitors

Maintain and trouble shoot organization-wide phone system

Monitor office supply inventory and order supplies as necessary

Maintain and update administrative procedural guides

Enter the data and organize the sales and orders process

Coordinate all-staff meetings and calls through Outlook calendars and Zoom

Communicate administrative updates to staff

Manage proposals and solicitations from customers for services, including internet, telephone, accounting, information technology, insurance, and others

Technical/Commercial/Training/Human resource Support

Assist the Technical manager for Input, maintain, and track the work order, reports, and customer response use the system and organize the hard copies.

Assist Commercial department for the smooth handling of forging procurement.

Assist commercial department for the issuance of quotation and follow up quotation.

Follow-up the customer payment

Assist Training department to coordinate and organize the training programs.

Manage the record keeping and issue of training certificate.

Track vacation and sick day accruals semi-monthly; process vacation forms upon receipt

Assist financial department with preparations for annual audit and tax form filings

Assist financial department with account payable data entry

Make bank deposits and provides receipts to financial department. Assist accountant in ensuring all staff comply with JIJE accounting and financial policies and procedures. Input customer data, track and create customer request and communication. Send response letter for the customer and supplier. Assist with end-of-year appeals.

Communications

Assist with social

media posting, tracking, and reporting

Post website updates, blog posts, and job listings

Other

Time may be devoted to other department’s administrative needs, per approval of supervisor

Common duties may include scheduling meetings, drafting documents, or other administrative tasks that help the program and development departments function more efficiently

Assist with managing Director Meetings and event operations

Other duties as assigned by supervisor

Additional Information:

The responsibilities listed here are illustrative of the essential functions of the job and do not include nonessential or marginal duties that may be required. JIJE reserves the right to modify or change the duties and essential functions of this job at any time. Nothing in this job announcement should be considered as an offer or guarantee of employment.

Job Requirements

Position Qualifications;

To be a successful hire, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office applications such as Word and Excel. A bachelor's degree in Business administration is required.

Qualified applicants should be able to demonstrate the following skills and experience:

A minimum of two years of experience in executive administration, human resources, bookkeeping and database management.

Expert knowledge of and experience with QuickBooks, MS-Word, Excel, and Outlook; experience with Constant Contact with supplier and customer.

Strong organizational skills including the ability to prioritize and carry out multiple tasks requiring rapid turnaround and to follow multi-step institutional procedures

Ability to fulfill job responsibilities with meticulous attention to accuracy and detail

Excellent written and oral communication and interpersonal skills

Ability to maintain composure under stress and deadlines, and to adhere to high standards of confidentiality

Ability to maintain a professional image

How to Apply

Interested applicants should submit a cover letter and resume in .pdf format to info@jijelaboglassplc.com subject: Office Manager Position

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