Jaramogi Oginga Odinga University of Science and Technology Registrar (Planning and Administration) Jobs in Kenya

Jaramogi Oginga Odinga University of Science and Technology Registrar (Planning and Administration) Jobs in Kenya

Job Responsibilities and Roles

The Registrar (Planning and Administration) shall report to the Deputy ViceChancellor (Planning, Administration and Finance) and shall be responsible for the following:-

Act as custodian of staff records through facilitation of smooth and efficient operations of the personnel, central and confidential registries to ensure safe custody and maintenance of all staff records

Evaluate reports, decisions and results of the division in relation to established goals and recommend new approaches, policies and procedures to effect continual improvement in the efficiency of the division

Responsible for the establishment and management of effective and efficient structures and systems for human resource management.

Further facilitate the development, formulation and implementation of appropriate human resource policies, plans and procedures that attract and retain qualified and experienced human resources to facilitate the achievement of all the university’s objectives

Coordinate matters on performance contracting, annual staff performance, appraisals, appointments, promotions, staff retirement and disciplinary action, sanction of leave to ensure smooth running of the Human Resource Function of the university

Determine equitable monetary and non-monetary remuneration of employees in the university within the legal and statutory frameworks to thus retain qualified staff

Coordinate the training and development programmes of staff in the university and ensure implementation to ensure that staff have requisite relevant skills to deliver on the university’s objectives

Undertake appropriate risk assessment with regard to the division’s activities at the departmental, functional and corporate level to inform management decisions and to develop mitigation measures if need be

Provide advisory services on matters human resource to the university’s management and other members of staff as need be

Provide dynamic and effective leadership and day to day management of the departmental and operational activities to ensure effective, efficient and economic deployment of physical, financial and human resources

Ensure industrial peace in the university through provision of advisory services during collective bargaining, joint consultations and settlement of disputes

Prepare briefs to management on operations and issues under the Planning and Administration arm to inform management decisions

Participate in the development and implementation of the University policies, procedures and, guidelines as outlined in relevant policies and procedures manuals; accounting

standards; and statutory requirement.

As part of the University Management Board, assist Council in the daily running of the university through, enforcement and monitoring of policies that guide the running of the institution

Regularly monitor activities of all departments under the division to ensure that they deliver on their purpose and operate in line with the division’s strategy

Facilitate development of divisional work plan and monitor implementation and execution of activities as outlined.

Conduct annual staff appraisal for staff to provide feedback on their performance, advice on any skills gaps noted and recommend for promotion as necessary.

Locally participate in the University liaison committee that brings the university community and local community together

Act as secretary or provide secretariat to committees as provided for by the university statutes.

Member of various committees as prescribed by the university statutes

Control and manage expenditure under the registrar’s budget to ensure compliance to allocated funds

Facilitate the preparation of the budget for the department

Facilitate the budgeting process of the entire university as a member of the budget committee

Prepare the department’s procurement plan

Minimum Qualifications and Experience

PhD degree or its equivalent in either Public Administration or Human Resource Management or relevant field with ten (10) years administrative experience
OR

Master’s degree or its equivalent in either Public Administration or Human Resource Management or its equivalent with at least fifteen (15) years Administrative experience

At least three (3) years at Deputy Registrar level or equivalent

Have outstanding professional competence in Administration and Management

CPS (K) or relevant professional qualifications

Membership to relevant professional body

Knowledge of Human Resource Management Information Systems

How to Apply

For more information and job application details, see; Jaramogi Oginga Odinga University of Science and Technology Registrar (Planning and Administration) Jobs in Kenya

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