Jamii Sacco Assistant II Records Jobs in Kenya
Jamii Sacco Assistant II Records Jobs in Kenya
Job Purpose Reporting to the Manager, Human Resource, the job holder ensures that records management is a discipline which utilizes an administrative system to direct and control the creation, version control, distribution, filing, retention, storage and disposal of records, in a way that is administratively and legally sound, whilst at the same time serving the operational needs of the SACCO and preserving an adequate historical record.
Functions / Key Results Expected
To proactively develop and support a culture of high quality records management practice across the SACCO to deliver expected benefits.
To administer records management policies designed to facilitate effective and efficient handling of business records and other information.
To develop, implement and support systems and practices which facilitate compliance with the requirements of the Co-operative Societies Act and the SACCO Societies Act 2008, SACCO’s Disaster Recovery and Business Continuity Policy.
To oversee the development of infrastructure to support Sacco’s response to information legislation and to deliver best practice business benefits.
To manage the SACCO's response to information policy requests
To store, arrange, indexing and classifying records.
To open files for new members
To file and retrieve files on request
To manage mail and postage
To retrieve and archive closed files
To keep records in a safe and secure manner under lock and key
To update members register, share and nominees register
To facilitate the development of filing systems, and maintaining these to meet administrative, legal, and financial requirements.
To devise and ensure the
implementation of retention and disposal schedules
To oversee the management of electronic and/or paper-based information
To advise on and implement new records management policies and classification systems
To advise staff in other Departments on the management of their records and information.
Any other duties as may be assigned by Line Manager.
Impact of Results
Effective and efficient management of the SACCO’s records
Qualifications & Requirements
Diploma in Archive & Records Management/Information Science/ Library Science
Minimum two (2) years’ work experience in Records Management
Computer literacy
Organizational abilities and time management skills
Good interpersonal skills and high level of integrity
Demonstrates team work and problem solving ability
Good communication skills; both written and verbal
General Requirements
Planning & Organizing
Leadership
Commercial Awareness
Decisiveness
Interpersonal Sensitivity
Adaptability
Other Requirements
Police clearance certificate (Certificate of Good Conduct)
Tax compliance certificate from the Kenya Revenue Authority (KRA).
Clearance certificate from the Ethics and Anti-Corruption Commission (EACC).
Clearance certificate from Credit Reference Bureau (CRB)
How to Apply
For more information and job application details, see; Jamii Sacco Assistant II Records Jobs in Kenya
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