Jacaranda Health Finance Coordinator Job in Kilimani Kenya

Jacaranda Health Finance Coordinator Job in Kilimani Kenya

Job Vacancy: Finance Coordinator

About Jacaranda Health: Jacaranda Health is a non-profit organization that is believes every woman and her family should experience childbirth safely and with dignity.

We are working with governments to improve the quality of care in the public sector hospitals where the majority of Kenya’s mothers deliver. In a short period of time, Jacaranda has deployed innovative, low-cost tools and processes that are dramatically changing the status quo in government hospitals.

We now work with 100+ hospitals across 5 Kenyan counties – see our most recent 2018-19 impact report. We have an ambitious scaling strategy for catalyzing change across the country and the region.

Location: Kilimani, Nairobi

What you’ll do:

As a rapidly growing non-profit, Jacaranda’s finances are constantly evolving. We’re looking for someone who can think strategically, execute efficiently, report accurately and thoughtfully support program managers with financial decisions.

You’ll be working closely with the existing finance team and will be expected to take ownership and be hands-on in getting things done.

Job Responsibilities

Financial Management

Maintenance of General Ledger, Accounts Analysis, Reconciliations and Review of the Trial Balance

Ensure that all the bank and cash accounts are reconciled on a monthly basis and that outstanding items are followed up and cleared.

Maintenance of the Fixed Assets Register

Preparation & Input of Journal Entries in the system with the approval of the Finance Manager

Ensure accurate and timely month-end closing tasks that include, account analysis, reconciliations, accruals, journal entries, actual to forecast variance analysis etc.

Ensure all incoming and out-going invoices are settled on time

Ensure the company complies with all PAYE, VAT, Tax return and financial reporting requirements

Perform day-to-day accounting functions

Validate various agreements, contracts, MoU and staff requests as per the contract matrix and authorisation procedure.

Support program managers to ensure proper financial management systems are in place.

Financial Reporting

Prepare the cash request analysis; review the project managers’ budgets, variance and monthly spend report and highlight issues to follow up.

Review cash requests and disburse funds for program expenses in an organized and well documented manner to ultimately maintain the organization’s general ledger and onwards information transmission for financial reporting.

Be the go-between person between the Finance & Operations Manager and program managers on all finance related matters.

Internal Control and Risk Management

Screen monthly expense documents from main and county office and offer feedback if there were any discrepancies or anomalies.

Review internal controls through the review of monthly financial documents and processes, provide feedback to the Procurement Lead and the Finance & Operations Manager on control weaknesses

Identify top risks

facing the main office and support the office to address the same.

Audit and Compliance

Ensure opening and maintaining project codes by regular updating of project information and linking of codes.

Conduct budget-holder training on financial management, financial reporting, compliance, controls, KPI monitoring.

Review compliance to KRA policies e.g. finance, contract, procurement, consultancy policies.

Liaise with the external auditors and managing the annual audit process

Monitoring

Monitor the KPIs reflected on monthly financial reports and following up with managers to ensure adequate action is taken to minimise the risk or exposure.

Provide relevant and timely monthly statements, reports and reconciliations together with appropriate interpretation and advice for the Senior Management Team.

Monitor and follow up of audit recommendations for the main and county offices under management.

Procurement

Highlight any procurement control gaps or anomalies noted

Assist Operations Lead in procuring required program and office supplies, determining office logistics, acquiring government approvals and conducting market research.

What you need to know / have

Required]

Bachelors’ degree or college diploma/certificate in accounting

2 or more years of related work experience in accounting, auditing of accounts, risk management, compliance, financial reporting or internal controls

Experience using QuickBooks and strongly proficient in Microsoft Excel

Excellent oral and written communication skills in both English and Kiswahili

Data driven decision making mentality and judgment through strong analytical thinking

Dependable and upholding highest level of honesty and confidentiality

High attention to detail and problem-solving skills

Proactive, self-motivated and team-oriented

Language:

Fluent English required

Must be an East African resident

Desired

Experience or familiarity with non-profit financial management (including grant management)

Career Growth and Development

You’ll have weekly check-ins, access to mentorship, and regular feedback on your performance.

We hold career reviews every six months, and set aside time to discuss aspirations and career goals.

You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Preferred Start Date: As soon as possible

Compensation: Commensurate with experience.

Seniority level: Entry-mid level

Employment type: Full-time

Industries: on profit-healthcare

How to Apply:

Interested candidates should send their application Cover Letters and CVs to jobs@jacarandahealth.org with the subject line Finance Coordinator.

Deadline: December 20th 2019

Only shortlisted candidates will be contacted.

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