Islamic Relief NGO Human Resources Assistants Jobs in Nairobi - Kenya

Established in 1984 in the UK, Islamic Relief is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities.

We aim to help the needy regardless of race, religion or gender. Through working in chronic food deficit areas and in the most disadvantaged areas, IRK has ensured that its programmes target those who are most vulnerable in the most disadvantaged
areas.

These programmes include Health and nutrition, Water and Sanitation, livelihoods, Childwelfare and other special programmes (Qurbani and Ramadhan).

Responsibilities

Coordinate Orientation for New employees

Receive all new staff and interns and orient them.

Support new employees to complete all HR formats including; PHF, Code of conduct,
NHIF, NSSF, Medical insurance.

Issue new employees with interim staff Identifications Cards and Liaise with security
coordinator to process staff Identification Cards Islamic Relief Kenya

Prepare the orientation program and ensure new staffs have completed the process.

Print the orientation brief for each new employee and discuss with them the key aspects of the orientation

Communicate in advance to the receiving sectors/offices about the arrival of new employees.

Liaise with HRO in the field to arrange for new staff’s accommodation

Compiling of leave

Communicate to sector heads, HRO and Area managers in the field to submit to HR office in
Nairobi all leave applications forms immediately they are approved

Assist to compile the leave reports including R&R, maternity, sickness, annual and paternity.

Prepare the Monthly reports and organize meeting to educate staff on the various leaves
provided in the HR Manual.

Handle leave queries from staff and sectors appropriately.

Compilation of attendance

Liaise with AM in the field office to compile staff lists (headcounts) from the sectors and ensure they are accurate and correct.

Work with the Human Resources Officer to compile data on staff turnover for discussions.

Update staff list monthly headcount reports and forward the same to the HR Officer.

HR Records creating and Maintenance

Create HR Personal files for each new employee

Assist and maintain HR data and files

Ensure safe custody and confidentiality of the staff information

Ascertain accuracy and completeness of the staff information and records

Manage archiving of HR records of all separating staff and maintain a register for the same in AX

Ensure that all personnel files are kept confidentially and secure.

Ensure all filing are done on a weekly

Management of the Medical cover issues

Arrange for issuance of Medical cards to new staff and their officially recognized dependents

Check records submitted by new employees for self and dependents to ensure they are
correct as per IRK HR manual provisions for medical cover

Issue

staff with NHIF Contribution certificates in-case of in-patients

Check medical claims forms and receipts submitted for reimbursement for originality and
forward to the point person in the Nairobi HR Office for appropriate action.

Provide feedback to the employee who submitted the claim documents the date when such documents are forwarded to Nairobi

Assist HR Officer in Planning and Implementation of Staff Development Programmes

Analysing the APA’s and Mid-year appraisals and documenting staff development needs
generated

Liaising with sectors to document emerging staff development needs and assisting them to
identify appropriate interventions

Working with the HRC to design and conduct in-house staff development Programmes
Working with relevant offices to draws up budgets for in-house staff development activities.

Preparing reports on staff development activities and share with HR team.

Flight booking and office administration

Assist the Admin Assistant in flight booking and ensuring that all staff purposed to
travel have secured flights.

Relieve Admin Assistant/ Reception when on leave or out of office.

Apply and coordinate all Visa and work permit issues for Expatriate Staff

Requirements

Bachelor’s in Human Resources Management or Bachelor’s degree in Administration and
a Diploma in Human Resources Management from a recognized university or institute of
higher learning.

4 years of work experience in a busy environment,

Proven ability to organize prioritizes and complete work under tight deadlines.

Must be highly organized and possess the ability to interact with all levels of staff as well as both internal and external clients.

Ability to work effectively with diverse groups and establish and maintain collaborative
relationships with project partners and staff.

Should be able to analyse data, set goals, determine and implement strategies.

A good communicator who has the ability to counsel employees.

Highly confidential, good computer application skills in Microsoft Excel, Word,
PowerPoint.

How to Apply

Please send us your cover letter and detailed CV, including your qualifications, experience,
names and addresses of three referees, a working e-mail address and daytime telephone contacts.

The forwarding e-mail and cover letter must clearly indicate the position title on the subject line.
Send your application to Recruitment.Irk@islamic-relief.or.ke by Friday 10th August, 2018.

Please note that this is an urgent recruitment shortlisting will be done on a rolling basis

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