IRC Supply Chain Officer- Procurement Jobs in Ethiopia
IRC Supply Chain Officer- Procurement Jobs in Ethiopia
Scope of Job Description:Procurement Officer is responsible for all procurement processing, procurement documentation and procurement reporting Adiharosh/Maini Camp and Shire Field Office
Responsibilities
This position reports to Comp manager and Supply Chain Manager and will have the following responsibilities:
Responsibility 1: Procurement planning
Makes follow up on preparation of procurement planning
Ensures the FO procurement is done according to the set procurement plan and Emergency Procurement Protocol
Provide support for program and other staff during procurement plan preparation and bid opening process
Responsibility 2: Procurement processing
Perform procurement of goods and service with different categories as per IRC Emergency procurement Protocol and donors’ rules and regulation
Receive purchase requests from SSCO, for further processing, and make sure grants and other information are correctly encoded into the procurement system.
Issue request for quotation to suppliers / write invitation letter / advertise open tender if there/ within the specified agreed procurement lead timetable over the comp and Field Office
Collect quotation from suppliers and prepare bid analysis summary within the time specified in the agreed procurement lead time based on Emergency Procurement Protocol by maintaining segregation of duties.
Update procurement data base (BVA system if there) in weekly basis specific to closed purchases and purchases under process and different status.
Submit data to concerned supply chain staff for those suppliers requiring ATC clearance. Make sure these suppliers are clear for ATC before purchase order is issued or enter in to contractual agreement.
Make sure that purchase order is issued or contractual agreement is made with selected suppliers; and payment is requested to finance within the time frame specified in the agreed procurement lead time table /
procurement guideline.
Ensure the direct delivery of goods or services to the warehouse within the time frame specified in the procurement lead time.
Settle all checks received from finance within the time frame specified in the financial manual or as per service level agreement between supply chain and Finance.
Give special attention to quality material delivery.
Ensure technical inspection for items purchased from the concerned Technical unit.
Provide technical input for Senior supply chain procurement
Responsibility 3: Recordkeeping
Ensures proper documentation of all procurement documents
Maintains completed PRs’ files per grant and their sequence
Ensures safety of Procurement files and contract documents
Responsibility 4: Reporting
Prepares PR matrix report on a monthly basis
Prepares commitment reports on a monthly basis
Prepares cash projection on a monthly basis
Read BVA report and provide technical input for SSCO
Responsibility 5: Sharing other supply chain-related assignments with other supply chain staff
Accomplishes other duties as assigned by the Senior Supply chain officer
Cooperates with other supply chain staff related to field supply chain activities.
Receive delegation from other supply chain staff while staff take annual leave.
Job Requirements
Requirements
Diploma/Degree/master’s in business management/Management, Accounting, Purchasing and Supplies Management or related fields of study
Minimum 5 years of experience for diploma holders and 2 years of experience for degree holders 1 year for postgraduates
Knowledge of supply chain operations
Knowledge of generic procurement management systems Good arithmetical skills
Competent use of PC especially spreadsheets (format/sort / filter)
Proven skills in Procurement and Warehouse operations
Excellent English, Amharic and Tigrigna language advantageous comprehension and communication skills
INGO experience is advantageous.
How to Apply
For more information and job application details, see; IRC Supply Chain Officer- Procurement Jobs in Ethiopia
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