IRC Supply Chain Manager Jobs in Kitgum Uganda
The Supply Chain Manager is an integral member of the management team and reports directly to the Field Coordinator and Management In Partnership (MIP) with the Supply Chain Coordinator.
This position is responsible for the management and delivery of effective Supply Chain support in Kitgum/Lamwo program in compliance with IRC and donor regulations. Key responsibilities include procurement, transport, inventory, asset management.
The Supply Chain Manager will:
Collaborate and coordinate with Programs and Finance to ensure integrated and harmonized operational systems in the Lamwo/Kitgum Program.
Collaborate with Finance Manager to ensure that internal controls are met with minimum of bureaucracy.
Work with Kitgum/Lamwo Field Office Supply Chain Staff and Field Coordinator to ensure effectiveness and implementation of the IRC’s standard operating policies and procedures.
Implement job specific trainings to ensure that Supply Chain staff’ possess the knowledge and skills commensurate with their responsibilities.
Compliance: Ensure that Supply Chain policies and procedures are in compliance with applicable IRC and funding source policies, procedures and requirements.
All staff act in accordance with the policies.
Maintain and update donor guidelines related to Supply Chain field (procurement, asset, etc).
Monitor Kitgum/Lamwo Supply Chain sections of budgets and track and track expenditure. Follow up as necessary including timely information and budgetary comments regarding any realignment.
Finalize Procurement Plans for all grants in Kitgum/Lamwo.
Ensure all donor reports for assets are completed and submitted to the Supply Chain Coordinator.
Disposal of assets is reviewed annually and donor requirements followed as necessary.
Familiarize with various donor regulations.
Training & Outreach: Proactively develop the skills of IRC staff to understand and utilize Supply Chain tools and services to design and implement quality programming.
Identify Supply Chain needs and ensure the issues are raised in new budget development.
Ensure all Supply Chain staff are aware of and in compliance with IRC procurement, asset and stock management, transport, communications, etc, in order for them to clearly share this information.
Work with program staff towards establishing procurement plans before the start of each grant ensuring they fit the activities in the budget, are donor compliant and realistic in terms of timing.
Ensure monthly Supply Chain reports are submitted from Kitgum/Lamwo field. Review and follow up as necessary.
Staff Management: Practice excellent human resource management, supporting the development, promotion and retention of a motivated team of qualified and experienced staff.
Identify staffing and/or skill gaps and see that these gaps/needs are filled and support the recruitment of all Supply Chain staff and provide day to day supervision of department.
Provide feedback through regular performance evaluations.
Ensure that any staff discipline follows a progressive methodology which provides for clear and structured improvement.
Develop long term plan for continued quality leadership by providing staff development and succession plans.
Systems:
Ensure procurement is done according to IRC and/or donor regulations.
Ensure that staff participating in tender committees are trained and understand their roles.
Ensure clear delineation of roles for procurement.
Ensure the update of the pre-selected suppliers list.
Ensure transport services are cost efficient and reliable.
Ensure warehouse and stocks are secure, well managed and documented.
Ensure assets and property are effectively managed, asset list is updated regularly and assets are disposed according to IRC and/or donor regulations.
Supply Chain works consistently with Field Coordinator to maintain required security levels, awareness and responsiveness.
Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.
Note: - The role of the Supply Chain Manager cannot be limited to the specific duties and tasks detailed herein. The success of the IRC’s humanitarian mission is the highest priority and all issues which arise must be addressed accordingly.
Therefore, S/he will be required to manage all unforeseen issues and circumstances and remain flexible to perform any other duties, as and when required.
Qualifications
Education
University degree in Supply chain Management, Supply Chain, Business Management or related field
Experience
At least 3 years progressive management and leadership experience
Experience working with donors including USAID, BPRM, UNHCR, DFID, ECHO, and EU, and knowledge of specific donor guidelines.
Field experience of managing a large Field site Supply Chain operation.
Solid knowledge and understanding of practical Supply Chain Procedures and maintaining supply pipelines in areas with weak infrastructure.
Strong organizational, interpersonal and communication skills.
Strong computer competency with word processing, spreadsheets, databases, and other IT skills.
Possess leadership qualities and willing to exercise initiative.
Willingness to participate and contribute as a team member, under challenging working and living conditions.
Skills
Solid knowledge and understanding of practical Supply Chain Procedures and maintaining supply pipelines in areas with weak infrastructure.
Strong organizational, interpersonal and communication skills.
Strong computer competency with word processing, spreadsheets, databases, and other IT skills.
Possess leadership qualities and willing to exercise initiative.
Willingness to participate and contribute as a team member, under challenging working and living condition
How to apply
Send CV, Cover letter and Copies of relevant academic documents clearly indicating the position applied for as the subject to: UA‐IRCJobs@rescue.org.
Deadline: Thursday July 19th, 2018. Only shortlisted candidates will be contacted.
Whilst all applications will be assessed strictly on their individual merits, qualified women are especially encouraged to apply. IRC is an equal opportunity Employer.
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