IRC Senior Supply Chain Officer- Procurement Jobs in Ethiopia
IRC Senior Supply Chain Officer- Procurement Jobs in Ethiopia
Job overviewThe Senior SC Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office.
The position holder will procure Program supplies, services, and equipment, whilst ensuring good practices and maintaining audit-compliant records.
You will ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC Emergency Procurement Protocol and donor procurement policy and procedures. .
Key Responsibilities
Procurement Planning
Working closely with Supply Chain Manager and Comp manager, and other internal and external partners, you will effectively plan and support program implementation by:
Collecting, organizing and analyzing data market information and data to enable effective procurement planning
Preparing and implementing procurement plans following related IRC procurement Standard Operating Procedures (SOPs)
Monitor supply market and conduct market surveys & analysis to ensure value for money in procurement.
Procurement
Responsible for implementing procurement plan and strategy and ensuring all procurement needs are met on time in line with GSC Emergency Procurement Protocol and donors’ standards, the role holder will:
Support the development of procurement specifications
Process approved Purchase requisitions through the procurement software ensuring data accuracy.
Initiate and process Request for quotations (RFQ) and Request for proposals (RFP).
Prepare bids analysis and other bidding documents for approval.
Conduct negotiations with suppliers that is transparent and documented.
Review procurement documents for accuracy before taking payment for approval.
Collaborating with all departments by Coordination with finance, grants and program to ensure smooth and timely procurement
Contract Management
You will lead the contracting process so that the terms and conditions, and contracting procedures as provided by Global Supply Chain are followed.
To achieve this, you will:
Prepare and executing contracts for recommended bidders
Execute contracts against set performance indicators
Compliance and Ethics
You will assist in identifying and analyzing compliance risk in procurement processes and in implementing donor rules & regulations for all procurements of
Emergency Procurement Protocol by:
Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
Providing consistent and constructive support to other departments to ensure compliance with policies and procedures
Identifying and reporting procurement red flags across the procurement value chain
Implementing corrective action plans (CAPs) in response to internal and/or external audit queries
Reporting
You will support timely and accurate reporting by:
Preparing and submitting accurate monthly reports to the Supply Chain Manager/Comp Manager on time.
Supporting with developing and updating the procurement plans (assigned) as required.
Submitting monthly list of commitments to Supply Chain Manager/ Finance
Submit periodic procurement tracking report for specific Grants that you are assigned to.
Team Leadership and Development
Setting procurement team members' objectives
Oversee fleet management and compound security guards in the absence of Storekeeper
Documenting training needs
Ensuring that all procurement staff and counterparts are trained to standard
Key Working Relationships:
Position directly Reported: Supply Chain Manager/Camp Manager
Other Internal and/or external contacts:
Internal: Regular relationships with program staff, Operations staff and country Supply Chain staff at all levels
External: Vendors and Services providers.
Job Requirements
Requirements
Education
Diploma /degree in Business Administration/Financial Accounting or Logistics related field
Work Experience
5 years of work experience in supply chain operations (Procurement) with Diploma, 2 years with BA and 1 year with MA.
Experience working with NGO preferred.
Demonstrated Skills and Competencies:
Knowledge of generic procurement procedures and practices
Proven success as a procurement leader within supply chain including planning, procurement and logistics
Good collaborator and influencer with effective interpersonal and analytical skills who work seamlessly across cultures, organizational units and suppliers.
Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
Good negotiation skills
Excellent skills in conducting market analysis and sourcing strategies.
Able to work effectively in a highly matrixed structure
Good mathematical skills.
How to Apply
For more information and job application details, see; IRC Senior Supply Chain Officer- Procurement Jobs in Ethiopia
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