IRC Senior Finance Officer - Digital Archivist Jobs in Uganda

IRC Senior Finance Officer - Digital Archivist Jobs in Uganda

Purpose of the Role

The Digital Archivist will play a crucial part in supporting the entire IRC Country Office. By ensuring the completeness of all program related records, the compliance with donor regulations, and the efficiency of internal archiving processes, this role will allow IRC teams to focus on clients’ needs and reinforce trusted relationship with our donors.

Key Accountabilities

The Archivist will work closely across all functions in the Uganda Country program to ensure key documentations supporting the compliance and eligibility of expenditure for key institutional donors is digitally archived and structured in a manner that is fit for purpose. This will entail:

Understanding donor requirements for a variety of expenditure categories.

Understanding and where required adapting the global document scanning policy.

Understanding current documentation practices (both physical and digital).

Scoping out the backlog of documentation that has not yet been digitally archived for relevant projects.

Where required setting up a digital folder structure for relevant projects.

Physically scanning documentation, storing, and naming all the digital files to allow non experts to understand and navigate the contents.

Handing over ownership of Digital Archiving to functions in a manner that ensures continuity.

Skills Knowledge and Qualifications

Ability to work in English.

Capacity to understand relevant policies and critically assess which aspects may need to be adapted to the country context.

Skilled communicator, able to explain the requirements and obtain buy-in from relevant staff.

Experience working in an online knowledge management system (e.g. Box, Dropbox, Google Drive) would be ideal.

A previous project management experience ideally in the field of document management or knowledge management.

Experience operating scanning hardware would be ideal.

How to Apply

For more information and job application details, see; IRC Senior Finance Officer - Digital Archivist Jobs in Uganda

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