IRC Senior Budget and Reporting Manager Jobs in South Sudan
IRC Senior Budget and Reporting Manager Jobs in South Sudan
Overall Responsibilities
Budgeting and Reporting:
• In coordination with program and operation team, develop project budget and monthly spending plan/forecasts
• Prepare project cash projection and ensure project has enough liquidity for smooth implementations.
• Manage project budget in accordance with approved budget.
• Strengthen the project internal controls
• Work on budget realignments and request donor approval timely.
• Ensure project spending is in line with approved budget. Monitor project spending timely.
• Prepare project budget vs actual report monthly and discuss with Project program and operation team and IRC management on monthly basis. Follow-up with action points and their implementation.
• Provide variance analysis and justifications monthly in coordination with project program and operation team.
• Monitor projects financial transactions and spending and ensure all are in compliance with donor and IRC financial management policies and procedures
• Ensure each transactions are supported by complete and approved documentation and are reviewed and archived.
• Prepare monthly financial report/invoice and submit for internal review before submitting to donor. Ensure timely submission to donor without delay.
• Put in place sound project budget, financial management and reporting systems across all field offices including partners.
• Work with partners, develop their capacity on budgeting, financial management, internal controls, reporting and audit plan and executions.
• Enforce donor policies and procedures across all projects.
• Work closely with operation and program team to assess project spending is in line with program implementations and work plan.
• Report suspected fraud, misuse of funds, wrong doings related to the project to management as per the policy.
• Address donor requests related to budget, budget management, reporting, realignment and audit.
• Assist the Finance Controller and deputy finance controller in the preparation, revision and maintenance of country office Operating Budget and quarterly re-forecasts.
• Supervise the preparation and revision of all grant budget proposals.
• Working with program staff in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs.
• Consolidate and update all grant pipeline information from Program and Finance departments on a monthly basis and to propose and prepare budget revisions as necessary.
• Analyze the use of unrestricted funding versus approved allocations and share with Finance Controller on a monthly basis.
• Assisting in the development and preparation of Shared Program Cost allocation processes and methodology for overarching costs that comply with donor regulations
• Preparation of the monthly timesheet planning worksheet and sending it to all country office supervisors.
• Ensure specific information against project indicators and donor requirements is collected from the field / program managers on a regular basis to feed into reports;
• Prepare formats for donor and internal reports and ensure correct formatting
• Write and/or edit reports that conform to donor and IRC standards on schedule.
Audits and record keeping
• Ensure audit planning and execution will be done on time.
• Work on repose of audit observation and findings
• Participate on grant/contract documents verifications
• Keep all updated finance and budget related records and upload on the server/box for access to the team.
Compliance
• Ensure adherence to IRC and donor budgeting/grant policies and procedures.
• Promptly inform the Finance Controller of any areas of concern of potential or suspected violations of policies and procedures.
• Ensure there are no negative audit observations/findings related to budgeting and grant management. If required, corrective actions plans are developed & implemented to address audit findings.
• Ensure that all IRC South Sudan budgeting practices are compliant with global IRC and donor Procurement policies (USG, EU, UN, SV, DFID etc), South Sudanese Government regulations and legislation.
• Adherence to government policies and procedures. Ensure all government commitments have be done on time including payment of taxes and tax clearance.
• Involve in month end closing, work on SAF and close the books on time as per the IRC policies and procedures.
Staff Management
• Supervision of the budget Manager based in the Juba office.
• Establish annual performance objectives for direct reports.
• Ensure Direct Reports establish timely annual performance objectives for their staff.
• In consultation with the Finance Controller, seek out training opportunities to further professional knowledge and experience of IRC Budgeting staff.
Other duties/responsibilities
• Ensure the completeness of the grants financial documentation of the centralized grant filing system.
• Assist the Finance Controller with internal and external audits when required.
• Assist the team in month end and year end closing.
• Perform other duties, as appropriate or requested by Finance Controller.
Qualifications
• Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).
• Minimum of three (3) years of accounting experience and one (1) year direct supervisory experience.
• Experienced with various PC and financial related software (spreadsheets, accounting packages).
• Must be able to function comfortably in a complex work environment.
• Able to communicate effectively (written and verbal) in English with all staff.
• Comfortable making decisions.
• Strong supervisory, time management and interpersonal skills.
• Possess leadership qualities and willing to exercise initiative.
• Willingness to participate and contribute as a team member, under challenging working and living conditions.
• Able to work well in a team and to undertake assigned tasks independently
• IRC experience in budgeting, reporting and closing is highly desirable.
How to Apply
For more information and job application details, see; IRC Senior Budget and Reporting Manager Jobs in South Sudan
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