IRC Program & Awards Advisor Jobs in Kenya

IRC Program & Awards Advisor Jobs in Kenya

Background

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee is a global network with its headquarters in New York. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

The Crisis Response, Recovery and Development (CRRD) Department

The Crisis Response, Recovery and Development (CRRD) Department has a growing portfolio of humanitarian relief, post-crisis recovery, and development programs under their remit. This work focuses support in five key areas: ensuring safety from harm, improving health, increasing access to education, improving economic well-being and ensuring people have the power to influence decisions that affect their lives.

The CRRD works across 6 regions globally, including West Africa, East Africa, Great Lakes, Middle East and North Africa, Asia, and Latin America. The regional teams are the links between country offices and key HQ departments, and aim to support and provide advice to country programs with a range of issues from strategic planning, business development to compliance, awards management and partnerships management.

The Purpose of the Role

The Program and Awards Advisor plays a vital role within the Regional Program and Award Support Team overseeing an award portfolio of humanitarian relief and post-crisis recovery programs. The Program and Awards Advisor liaises with country programs, HQ departments and donor contacts to ensure high quality guidance and support to country offices throughout the award lifecycle.

The role works with country offices to ensure compliance with donor rules and regulations and IRC systems and processes and leads on the review and submission of high-quality donor deliverables. The Program and Awards Advisor represents the region and country offices to internal and external stakeholders and manages donor relationships.

Key Accountabilities

Awards Management and Compliance

Oversee a portfolio of awards for the Central Africa region, comprising Burundi, Cameroon, the Central African Republic, Chad, the Democratic Republic of Congo, and Tanzania. Main donors in portfolio will include USAID, BHA, PRM, GAC, and UN donors, but may also include other donors as assigned.

Serve as the first point of contact for country office Grants and Partnerships teams and provide guidance and support on matters related to donor compliance and communication, project management (e.g. project cycle meetings), OTIS and partnerships (PEERS).

Participate in in regular meetings with country offices to provide support and collaborate with country program teams on issues related to donor compliance, submissions of reports and other post award deliverables, and/or monitoring/awards management.

Guide country offices in managing partnerships with local or international partners, ensuring that IRC’s Partnership Excellence for Equality and Results System (PEERS) is being followed, review and process sub-grant/partnership agreements in alignment with PEERS, and coordinate with the compliance team in supporting compliant and effective partnerships as needed.

Review agreements and lead negotiation of award terms and conditions with donor counterparts in alignment with internal processes.

Guide country offices, in partnership with other relevant departments, in the development and submission of award amendments/modifications, ensuring high-quality, compliant submissions.

Supervise Program and Award Officer(s) in the review and submission of donor reports and other deliverables, ensuring input from relevant technical and financial staff.

Provide support on private opportunities and awards management, in coordination with the Regional Support Manager and private fundraising team as assigned.

Provide support to and monitoring of projects

to ensure progress against objectives and compliance with donor guidelines and IRC internal requirements. Monitoring of awards can take the shape of monitoring visits, participation in project implementation meetings and other regular calls.

Facilitate and build interdepartmental relationships to address country office needs and solve problems in relation to awards management, partnership management and compliance.

Maintain a strong relationship with regional and AMU leadership and escalate issues of concern as needed

Supervise direct reports in carrying out necessary functions as they relate to country program support

Stay informed about programmatic issues and security and political developments in the region and how they might affect program implementation

Coordinate with RPOs for other regions for information sharing and to establish a coherent program support and backstopping function between headquarters and the field.

Travel to country offices to provide surge support and monitoring across the areas of programs, awards, and partnerships, including for gap-filling purposes as requested.

Proposal Development

In collaboration with the regional Program Development team, support business development in the region by providing effective proposal support, ranging from proposal management to comprehensive support and quality assurance for UN and non-European donors as needed.

Provide quality assurance and quality compliance support on proposals, leading proposal development and coordination as needed. Ensure responsiveness to and compliance with solicitation documents and with IRC’s requirements.

Review and advise on internal policy and donor requirements, budgets and supporting documentation for proposals in coordination with AMU and HQ Finance Department.

Facilitate and/or participate in internal post-submission debrief sessions with country teams, technical units, regional team and other relevant stakeholders to collect lessons learned as needed.

Maintain complete and accurate electronic files, including final submission packages and internal trackers, in coordination with the regional Program Development team.

Donor Liaison and Representation

Maintain contact with donors regarding updates, amendments, or key programmatic changes.

Liaise with donors on ongoing and future opportunities.

Represent IRC externally to donors and stakeholder networks, as appropriate.

Participate in representational visits, events and meetings as requested.

Other Responsibilities

Contribute to AMU and regional strategic priorities and initiatives.

Liaise with communications and external relations staff to inform IRC media products as needed.

Participate in special projects as needed and other tasks as assigned.

Skills, Knowledge and Qualifications:

Five years of progressive work experience in award management or business development with donors such as USAID/BHA, the U.S. Department of State/PRM and UN agencies

Two years of international field experience highly desirable, familiarity with countries in the region preferred

Project management experience preferred
Financial analysis skills preferred

Excellent written and oral communication skills, including experience in speaking on relevant issues with internal and external audiences

Proven ability to effectively manage relationships (e.g., with internal actors, peers, donors)

Effective people management skills: ability to lead staff and promote productivity in a pleasant work environment
Proven ability to manage multiple and complex tasks and thrive under pressure
Solid organizational and creative problem-solving skills: ability to be flexible and work well under pressure in a fast-paced multi-tasking team environment

Good computer skills

Fluency in English and French, both spoken and written

Ability and willingness to travel internationally

Experience:

Experience in working at a distance and supporting field-based staff

Experience writing, reviewing and editing narrative and financial reports and excellent attention to detail

How to Apply

For more information and job application details, see; IRC Program & Awards Advisor Jobs in Kenya

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