IRC Program & Award Advisor Technical & Global Jobs in Kenya

IRC Program & Award Advisor Technical & Global Jobs in Kenya

Background

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee is a global network with its headquarters in New York. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

The Awards Management Unit (AMU)

Established in January 2016, the Awards Management Unit (AMU) is a global department with the responsibility for identifying, securing, and managing all funding from statutory/government donors. The department is includes the following teams: Program and Award Support, Strategic Partnerships, Compliance and Policy, Business Development, and Training.

The AMU is a bridge between donors and country programs: providing expert technical advice to the country teams, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the award management cycle for all restricted funding from global government sources.

The Crisis Response, Recovery and Development (CRRD) Department

The Crisis Response, Recovery and Development (CRRD) Department has a growing portfolio of humanitarian relief, post-crisis recovery, and development programs under their remit. This work focuses support in five key areas: ensuring safety from harm, improving health, increasing access to education, improving economic well-being and ensuring people have the power to influence decisions that affect their lives. In all these programs, there is a drive to address the unique needs of women and girls (who represent the majority of those displaced) – and the universal barriers they face.

The CRRD works across 6 regions globally, including West Africa, East Africa, Great Lakes, Middle East and North Africa, Asia, and Latin America. The regional teams are the links between country offices and key HQ departments, and aim to support and provide advice to country programs with a range of issues from strategic planning, business development to compliance, awards management and partnerships management.

The Purpose of the Role

The Program and Award Advisor plays a vital role within the Regional Program and Award Support Team overseeing an award portfolio of humanitarian relief and post-crisis recovery programs. The Program and Award Advisor liaises with country programs, HQ departments and donor contacts to ensure high quality guidance and support to country offices throughout the award lifecycle.

The role works with country offices to ensure compliance with donor rules and regulations and IRC systems and processes and leads on the review and submission of high-quality donor deliverables. The Program and Award Advisor represents the region and country offices to internal and external stakeholders and manages donor relationships.

Key Accountabilities

Awards Management and Compliance

• Oversee a portfolio of awards for the Global region. Main donors in portfolio will include USG, UN but may also include other donors as assigned.

• Serve as the first point of contact for country office and other Implementing Units Grants and Partnerships teams and provide guidance and support on matters related to donor compliance and communication, project management (e.g. project cycle meetings), OTIS and partnerships (PEERS).

• Participate in in regular meetings with country offices and other Implementing Units to provide support and collaborate with country program teams on issues related to donor compliance, submissions of reports and other post award deliverables, and/or monitoring/awards management.

• Guide country offices and other Implementing Units in managing partnerships with local or international partners, ensuring that IRC’s Partnership Excellence for Equality and Results System (PEERS) is being followed, review and process sub-grant/partnership agreements in alignment with PEERS, and coordinate with the compliance team in supporting compliant and effective partnerships as needed.

• Review agreements and lead negotiation of award terms and conditions with donor counterparts in alignment with internal processes.

• Guide country offices, in partnership with other relevant departments, in the development and submission of award amendments/modifications, ensuring high-quality, compliant submissions.

• Provide support to and monitoring of projects to ensure progress against objectives and compliance with donor guidelines and IRC internal requirements. Monitoring of awards can take the shape of monitoring visits, participation in project implementation meetings and other regular calls.

• Facilitate and build interdepartmental relationships to address country office needs and solve problems in relation to awards management, partnership management and compliance.

• Maintain a strong relationship with regional and AMU leadership and escalate issues of concern as needed

• Supervise direct reports in carrying out necessary functions as they relate to country program support

• Stay informed about programmatic issues and security and political developments in the region and how they might affect program implementation

• Coordinate with RPOs for other regions for information sharing and to establish a coherent program support and backstopping function between headquarters and the field.

• Travel to country offices to provide surge support and monitoring across the areas of programs, awards, and partnerships, including for gap-filling purposes as requested.

Donor Liaison and Representation

• Maintain contact with donors regarding updates, amendments, or key programmatic changes.

• Liaise with donors on ongoing and future opportunities.

• Represent IRC externally to donors and stakeholder networks, as appropriate.

• Participate in representational visits, events and meetings as requested.

Capacity Building and Training

• Mentor and coach Grants and Partnerships staff on IRC systems and processes to ensure capacity is built at country level.

• As requested, develop training materials and deliver training to IRC country program staff and other Implementing Units in coordination with the Directors, Awards Management and the AMU Training and Compliance team.

• In coordination with the Directors, Awards Management, develop and maintain work-processes and checklists for awards implementation and reviews, as well as record lessons learned.

• Onboard new country office Grants and Partnerships staff and new Program and Award Support team to assigned donors, policies and/or IRC processes.

Other Responsibilities

• Contribute to AMU and regional strategic priorities and initiatives.

• Liaise with communications and external relations staff to inform IRC media products as needed.

• Participate in special projects as needed and other tasks as assigned.

Person Specification

Skills, Knowledge and Qualifications:

• Five years of progressive work experience in award management or business development with donors such as USAID/BHA, the U.S. Department of State/PRM and UN agencies

• Two years of international field experience highly desirable, familiarity with countries in the region preferred

• Project management experience preferred

• Financial analysis skills preferred

• Excellent written and oral communication skills, including experience in speaking on relevant issues with internal and external audiences

• Proven ability to effectively manage relationships (e.g., with internal actors, peers, donors)

• Effective people management skills: ability to lead staff and promote productivity in a pleasant work environment

• Proven ability to manage multiple and complex tasks and thrive under pressure

• Solid organizational and creative problem-solving skills: ability to be flexible and work well under pressure in a fast-paced multi-tasking team environment

• Good computer skills

• Fluency in English (French desirable) both spoken and written

• Ability and willingness to travel internationally

Experience:

• Experience in working at a distance and supporting field-based staff

• Experience writing, reviewing and editing narrative and financial reports and excellent attention to detail

How to Apply

For more information and job application details, see; IRC Program & Award Advisor Technical & Global Jobs in Kenya

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