IRC Pharmacy Manager – HeRON Consortium Jobs in Nigeria

IRC Pharmacy Manager – HeRON Consortium Jobs in Nigeria

HeRON Project Overview

USAID/FCDO Lafiya Health Resilience of the Northeast Nigeria (HeRON) project in Borno and Yobe states supports delivery of quality integrated primary healthcare, reproductive, maternal, newborn and child health services, to improve evidence-based decision making, accountability at all levels of service delivery.

IRC leads a consortium of humanitarian and development implementing partners (Action Contre la Faim – ACF, Society for Family Health Nigeria).

The Project team is working alongside states and local government authorities in Borno and Yobe, strengthening their capacity to effectively deliver quality integrated primary healthcare, reproductive, maternal, and newborn and child health and nutrition services.

Scope of Work

IRC is seeking an experienced pharmacy management professional to provide managerial and technical support to HeRON consortium program and its implementing partners, collaborating with States’ MoH and LGAs to strengthen their pharmaceutical systems and improve health outcomes.

Reporting to the HeRON Consortium Team Leader, the post holder will provide technical management and regular coordination support of HeRON IPs’ pharmacy focal persons, for the successful implementation of project HSS undertakings on pharmaceutical commodities.

Major Responsibilities

Program Management, Technical Support, Strategy and Partnerships

Works in close collaboration with the supply chain leads at the State Primary Health Care Development Agency of Borno and Yobe for needs assessment.

Constantly coordinate with pharma commodities’ focal persons from relevant bodies and partners (Global Fund, UNICEF, UNFPA, Etc.) for synergic collaboration to ensure a coherent supply of medical commodities to HeRON intervention LGAs and health facilities.

Coordinate with MoH stakeholders to provide technical support for the reactivation of LMCUs across HeRON LGAs in Borno and Yobe (Capacity development in data collection clean-up, validation, and reconciliation)

Coordinate with relevant development partners to support the reactivation of State Level PSM-TWGs.

Collaborate with states MoH and LGAs to work on joint quantifications and consolidate their electronic logistics management.

Constantly liaise with consortium IPs to ensure that all planned pharma commodities related activities are timely implemented with quality reporting.

Conduct periodic joint support supervision visits to field sites, identify capacity building needs, and proactively develop improvement plans.

Provide mentoring to field staff on the appropriate management of medical stocks (Remote trainings, in-person trainings and on-job coaching).

Provide training to project staff on IRC Pharma SOPs and GDPs

Logistics and Procurements Management

Responsible for the set up and development of a medical supply strategy for the HeRoN program

Responsible for overseeing medical logistics for the consortium, including international and local procurement, warehousing, power supply, communications, and management in co-ordination with the Country Logistics Team and in line with IRC policies and procedures, with emphasis on traceability control.

Regular review of the supply chain strategy and resources needed to implement it

Responsible for stock control (ensure monthly stock reports) and managing medical stores, ensuring security, maintenance and that medical stocks are kept in proper storage conditions.

Ensure efficient and appropriate logistical support is provided for all project sites, including drug and equipment distributions, and construction/rehabilitation activities.

Establish and maintain a robust log filing system.

Responsible on technical areas such as maintenance, cold chain, generators, basic water/sanitation, and rehabilitation, etc. – with support from relevant IRC’s technical managers.

Pharma Commodities System Management:

Collaborate with LGAs and IPs’ Pharma leads to define stock security levels applicable across all HeRON facilities.

Coordinate with HMIS (M&E) to develop stock levels alert (based on an average monthly consumption-AMC and morbidity data)

Establish an appropriate monitoring mechanism to track the availability of medical commodities.

Constantly keep the consortium leadership and Supply Chain updated regarding stocks indicators analysis to avoid stock-outs and the financial losses resulting from expired commodities.

Leads the consortium program quantifications, ensuring drug consumption data is collected at health facilities, aggregated, analyzed, and used for forecasting needs.

Supervise the store releases, distributions, and transfers of all stocks to the intended project locations

Provides inputs for international and local orders: Developing pharma procurement plans in liaison with the consortium leadership (Review the parameters involved in replenishing stocks; Review of the essential drugs list/ tracer drugs;

Conduct periodic internal assessments of the warehouse for audits, and follow up on recommendations on GDPs (E.g., the layout of the warehouse, storage, products arrangement, reception, distribution, and transportation, etc.)

Emergency Preparedness and Response

Coordinate with MoH and IPs to maintain an effective supply chain management system according to standard logistics procedures and maintain buffer stocks.

Constantly liaise with relevant coordination platforms (Clusters, TWGs, etc.) to keep abreast with evolving contextual and epidemiological dynamics in project intervention locations

Participate in government led initiatives to establish/ activate ERT/RRT.

Support partners to develop and maintain warehouse systems and ensure that stock management and administration systems are implemented throughout the program

Monitor projects stock levels and advise on appropriate stocking and replenishment to meet project demands.

Carry out any other tasks as deemed relevant by the supervisor.

Coordination & Representation

Represent the project to State and Local government relevant officials, partner agencies, etc. as required.

In coordination with the consortium leadership, actively develop and maintain effective working relationships with key stakeholders, government actors, international and local NGOs, etc.
Participate at coordination meetings: All HeRON consortium coordination related meetings, Field implementation meetings with partners, and any other relevant IRC internal meetings as required (E.g., Supply chain related meetings and trainings)

Participate at external coordination meetings (Clusters and relevant TWGs and Tsk forces, etc.) as required

Facilitate field monitoring visits for internal and external stakeholders, when required.

Job Requirements

Education:

Bachelor’s Degree in Pharmacy

Post-graduate qualification in a relevant field is preferred

Previous Management Training or Systems Strengthening is an added advantage

Work Experience, Required Technical Skills & Leadership Competencies:

Minimum 2 to 3 years’ experience in a similar role

Previous experience with health programs, working in coordination with states MoH officials or LGAs and other local health actors to strengthen the quality and responsiveness of services.

Working knowledge in stakeholders’ engagement and advocacy

Good skills in logistics management required, with general knowledge in budgeting and forecasting

Team management skills

Demonstrated good judgment and decision-making skills

Ability to handle a large and dynamic workload, work under pressure and meet deadlines

Experience managing geographically dispersed teams and working in tandem with local stakeholders

Skills and experience of remote management and willingness to travel to project locations; Flexible, diplomatic and have ability and willingness live and work under pressure of workloads

Experience in reports writing (organization and donor reporting)

Strong commitment to IRC’s mission, purpose, and values

Languages: English Fluency (spoken and written). Knowledge of local languages, including Hausa is an added advantage

Computer/Other Tech Requirements:

Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint. Familiarity with stocks management software an added advantage.

How to Apply

For more information and job application details, see; IRC Pharmacy Manager – HeRON Consortium Jobs in Nigeria

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