IRC Grants & Contracts Coordinator Jobs in Kenya

IRC Grants & Contracts Coordinator Jobs in Kenya

Background

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

Through over 20 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

Technical Excellence and Grant Operations & Analytics Team

At the IRC, we define and measure our success as positive changes in people’s lives in relation to five outcome areas: health, education, economic well-being, safety and power, while helping to narrow the gender gap.

To achieve these outcomes – to drive our impact – our programs must be based on the best available evidence and aligned with our theories of change; adapted to context; responsive to client needs and preferences; and continuously improved by generating evidence, measuring what we do, and acting on what we learn.

The Technical Excellence team supports the delivery of this. Established in April 2021, the Grant Operations & Analytics Team (GOAT) brought together grants, business development, finance, and analytics functions and staff from each Technical Excellence Unit to one centralized team to increase efficiency, effectiveness and quality control across Technical Excellence grants and business operations.

The primary purpose of this new team is to harmonize capacity and capabilities and drive efficiencies by establishing consistent, high quality standards and best practices to the service of improved budgeting, grants & contracts management, business development, and data collection and analytics.

The Grant Operations & Analytics Team strives to build a diverse and inclusive team at all levels who as individuals, and as a group, create a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible service to our clients.

The Role:

The Grants & Contracts Coordinator, with a Commercial Contract Management focus, will maintain quality awards management for a portfolio of complex awards within IRC’s Technical Excellence (TechEx) Department.

Reporting to the Deputy Director, Award Operations, Grant Operations and Analytics Team (GOAT), this position will work closely with in-country and HQ awards staff, finance and business development teams to ensure timely and accurate award reporting, maintenance of award records, and leadership of the proposal process for new awards.

The Grants & Contracts Coordinator will also be responsible for the hiring and supervision of several grants & contracts award managers.

Major Responsibilities:

Awards Management (estimated 50% of time):

Develop and maintain an in-depth understanding of TechEx awards, donor compliance, and budget conditions and status

Design and manage systems, capacity and capability for accurate and timely tracking of budgeting, spending, reporting, and compliance for intricate awards

Lead risk management and mitigation strategies to ensure accuracy of award financial/budget reports; promptly flag issues and TechEx Directors on areas of concern

Prepare financial

internal and donor reports and review narrative donor reports, coordinating with the necessary technical and field staff as necessary

Liaise between donors and project teams on matters of financial and award compliance

Attend and actively participate in all award related meetings

Manage OTIS (Opportunity Tracking Information System) workflow for ongoing awards, reporting, agreements and amendments

Coordinate the approval of agreements, amendments, cost extensions and no-cost extensions for TechEx awards

Work closely with the Awards Management Unit on all compliance and post-award award activities

Assess linkages with Finance and the Awards Management Unit to pinpoint gaps and challenges and find solutions as needed.

Collaborate with the Data Analytics Coordinator to provide strategic analyses on commercial contract portfolio composition; revenue and cost forecast; business development tracking and projections; program quality framework; scorecards; and other areas as needed

Act as contracts implementation focal point within TechEx.

Ensure TechEx’s full cost recovery from Commercial Contracts

Ensure TechEx’s commercial contracts management is in line with GOAT’s awards management processes.

Business Development (estimated 20% of time):

Support the Senior Advisor, Business Development and Unit technical staff in the development of high value proposals for new development opportunities, including reviewing and contributing to concept notes, proposals and creating budgets ensuring donor and IRC compliance.

Support the Senior Advisor, Business Development to continue to build and refine business development processes for TechEx Commercial Contracts bids.

Support the Senior Advisor, Business Development in tracking the pipeline of business development opportunities across TechEx and assist with assigning business development (concept note, EOI, proposal development) to Awards Managers.

Staff Supervision & Development (estimated 30% of time):

Supervise grants & contracts managers

Monitor and build the technical capacity of direct reports as needed

Maintain and promote a positive work environment for direct reports including providing timely support, effective feedback and professional development opportunities

Ensure that direct reports understand the roles and responsibilities of their position, have agreed performance objectives for each year and receive required training on IRC systems and processes

Monitor quality, activity timelines and due dates for deliverables to ensure staff meet internal and/or external requirements and deadlines

Job Requirements:

5+ years of progressive work experience including awards management, budget management, systems and procedure development

Successful experience managing complex awards, particularly commercial contracts funded by FCDO or USAID

Highly collaborative and pro-active colleague with talent for teaming with cross-functional groups

Skills for and interest in providing creative solutions for challenging organizational systems and procedures

Strong Microsoft Office skills and experience with organizational information and financial systems

Previous management experience and/or training

Proven acuity to thrive in a fast-paced team environment and continuously adapt to new challenges and dynamic priorities, while maintaining professional grace and a sense of humor

Dedication to diversity, equity and inclusion and a strong passion for our mission

Excellent written and verbal communication skills in a multi-cultural environment

University degree in Business Administration, Finance; International Development or a related field or equivalent work experience

How to Apply

For more information and job application details, see; IRC Grants & Contracts Coordinator Jobs in Kenya

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