IRC Field Coordinator Jobs in South Sudan

IRC Field Coordinator Jobs in South Sudan

Job Description

IRC began working in South Sudan in 1989. South Sudan declared independence in July 2011 following decades of brutal civil war rooted in disputes over religion, ethnicity, resources, governance, and self-determination. The security situation remains fragile and testing operational challenges abound.

Job Overview/Summary:

The Field Coordinator is responsible for handling the overall management of the IRC field office(s) and all program implementation in the Malualkon & Panthou Field Offices. The position holder serves as the official IRC representative in the field office, upholding the mission, mandate, and policies of IRC.

The Field Coordinator in Malualkon & Panthou leads IRC’s response in the Field Office and is responsible for supporting and coordinating timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program.

The Field Coordinator supports the operations and program teams in the field site, ensuring that the Deputy Director of Operations is kept abreast of issues regarding adherence to agreed work plans and reporting schedules as well as full compliance to IRC’s policies in the areas of Finance, HR, Supply Chain, Security, ICT.

Detailed Responsibilities and Tasks

General Program Implementation, Administration and Support

• Implement programs reflecting the spirit of IRC’S mission statement.

• Oversee the management of grants including the timely implementation of planned activities and appropriate expenditure of funds.

• Continually and vigorously search for new program ideas and activities.

• Assist each program manager with technical advice and support and travel regularly to the other program sites.

• Assist in writing project proposal narratives and budgets.

• Oversee day-to-day implementation of all programs in the field site, providing constructive supervision to the program managers to implement, monitor, and evaluate work plans as agreed with the Deputy Director of Programs and Technical Coordinators.

• Oversee spending and targets set in project tools, including work plans, spending plans, and procurement plans, ensuring collaboration and coordination with Supply Chain, Human Resources, and IT departments.

• Chair the monthly Budget versus Actuals (BvA) meetings at field level with the field Finance Lead, and in collaboration with sector Technical Coordinators to address any over/under expenditure issues through jointly developed corrective plans.

• Support integration across programs, facilitating regular coordination meetings and promoting active collaboration across sectors.

• Work closely with program managers to implement IRC’s client responsiveness initiative. Act as the focal person at field site for managing IRC’s client feedback register. Actively participate in grant and Exemplar meetings in the region, sharing support needs with the operations and program teams in Juba.

• In close collaboration with Technical Coordinators, support the field-based team in proposal development efforts, including assessments, program design, and budgeting. Providing review for both Program and Operations inputs.

• Ensure key support needs for the field site are budgeted in new proposals and contribute to and review budgets to ensure that they are reasonable and sufficient to cover operational needs of the field office.

Policy Implementation

• Ensure the event and consistent implementation of IRC South Sudan policies, manuals, and procedures.

• Ensure IRC WAY and the organization policies implemented accurately, and employees are aware of the how-to raise concerns.

• Make recommendations for policy revision.

• Maintain local policies, especially regarding security and national staff personnel administration.

Supply Chain

• Ensure the maintenance of a system for supervising and identifying all IRC assets.

• Ensure that all contracts with suppliers and vendors are legal and protect IRC to the fullest extent possible.

• Overseeing the field office SC department and the functioning of supply chain including procurement - planning, purchasing of goods and services, their transport and storage,

• Ensure organization, planning, and maintenance of the fleet and equipment, and the functioning of the means of communication appropriate at the field office.

• Ensuring the proper set up / rehabilitation / running of base premises (office / guest house).

Human Resource Management

• Supervising and motivating direct reports, follow up their performance, providing mentoring, to ensure staff development, and enable high performance.

• Provide counseling and support in the resolution of employee relations problems. Take disciplinary action within IRC’s personnel policies when vital.

• Participate in the selection of new staff. Including: interviewing, skill assessment, general information on working and living conditions, and security briefings.

• Conduct a biannual review of all staff. Include overall performance and achievement, identifying areas for individual or group training.

• Delegate program duties in a responsible manner. Provide leadership; promote professional working relationships, and inspiring staff members to lead their staff and programs within budget and goals.
Place an active strategy for delegating management responsibility among IRC staff.

• Maintain a system for regular staff evaluation, and standard procedures for new position posting, interviewing, and applicant selection.

Security, Health, and Safety

• Monitor all staff in the field sites to know and understand IRC‘s security regulations;

• Document and address breaches of policy and disciplinary issues in coordination with DDO;

• Monitor the security situation, attend security meetings, and inform the Humanitarian Access & Security Coordinator, DDO and SMT where appropriate, of developments through submission of accurate weekly and –where needed- ad-hoc security and incident reports.

Job Requirements:

Education

• Graduate degree in Development Studies, International Relations or similar.

• Good working knowledge of communications systems (satellite communications, VHF and HF radio) preferred.

• Good working knowledge of computer software: MS Word, Excel & email applications required.

Experience

• At least 5 years’ experience of coordinating multi-sectorial humanitarian relief or development projects in Africa or similar context preferred.

• Knowledge of and experience in working with and coordinating with international and national partner organizations.

• Experience of working in complex emergency settings supporting construction of health facilities, staff housing as well as water and sanitation infrastructure in emergency or refugee settings.

• Experience managing UNHCR, DFID, OFDA, HPF, SIDA funded project an added advantage.

• Excellent written and oral communication skills.

• Excellent organization skills with demonstrated ability to manage large amounts of information and prioritize work.

• Good security management skills

Skills and competencies:

• Proven leadership, program management, mentorship and staff development, planning, analytical, interpersonal, and communication skills

• Ability to listen, understand and realize clients’ ideas and viewpoints when facilitating sessions with Survivors, host communities and other stakeholders.

• Demonstrable facilitation skills by guiding discussions and encouraging others to freely express their views and actively participate in the decision-making process.

• Demonstrate inclusiveness when making staffing decisions and working with clients, partners, and colleagues from diverse backgrounds.

• Competency in writing progress and donor reports and proposals; familiarity with UNHCR, ECHO and SV desirable

• Excellent communication and analytical skills and ability to present ideas effectively, in both oral and written form.

• Ability to communicate sensitively and without judgment, good diplomatic and persuasion skills.

• Ability to use good judgment when making decisions and to take accountability for decisions made.

• Emotional maturity and stability to resolve conflicts in non-violent way and maintain appropriate boundaries.

• Good interpersonal skills including ability to gain trust and build relationships.

• Ability to handle multiple tasks, proven self-initiative and problem-solving abilities.

• High standard of spoken and written English.

• Good computer skills including Microsoft Excel, Access, Word, Outlook, and Power Point.

• Be able to work in a stressful setting and adapt quickly to changing environments; and willingness to travel to program sites

How to Apply

For more information and job application details, see; IRC Field Coordinator Jobs in South Sudan


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