IRC AMU Operations Support Officer - Jobs in Kenya

IRC AMU Operations Support Officer - Jobs in Kenya

Background

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through over 20+ regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

The Awards Management Unit (AMU)

Established in January 2016, the Awards Management Unit (AMU) is a global unit spanning New York, Washington DC, London, Bonn, Berlin, Brussels, Stockholm, Nairobi, Dakar and Amman. It has responsibility for identifying, securing and managing all funding from institutional donors. The Unit is organized into six teams: Strategic Partnerships, Program and Award Support, Compliance and Policy, Business Development, Training, and Planning and Strategic Operations.

The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources.

Key Working Relationships

Withing AMU, this position will work on the Planning and Strategic Operations team and work closely with AMU Leaders and Senior Leaders, and broader department members. Outside of AMU, this position will work closely with finance, Global Supply Chain, IT and the Integra team

Responsibilities:

Primary responsibilities include the following:

Become an integra ‘super user’ to support the organization in the rollout of our financial ERP system

Provide central administrative support for financial related operations and ensure timely payments for goods and services, including:

Purchase card expense reports, subscription renewals, and other related filings

Consultant set-up and payment

General / misc. Integra expense filing

Lead on creating finance / procurement processes for unit and work to embed across teams

Manage

IT equipment orders for unit

Provide limited support for department travel, key meetings, and conferences

Additionally, while the current unit manager is on secondment, cover the following items and support as needed upon their return:

Support key internal AMU communications including:

AMU bulletin

AMU updates to department and broader organization

Support to staff meetings

Support to key initiatives, e.g. culture and inclusion

Other misc. inquiries and comms needs

Support AMU people processes and tools including onboarding resources, staff list management, unit-wide standards, and e-mail distribution lists

Support effective use and management of internal platforms including Box, Teams, and RescueNet

Manage central calendar and support other Senior Leader scheduling as needed



Job Requirements:

Demonstrated Skills and Competencies:

Strong organizational and time-management skills; proven ability to prioritize and deliver on time

Attention to detail and strong analytical skills

Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications

Highly proficient in Microsoft Office suite

Highly collaborative and able to work independently in a dynamic, cross-functional global team structure

Ability to manage and work through change in a proactive and positive manner

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.

These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.



How to apply
For more information and job application details, see; IRC AMU Operations Support Officer Jobs in Kenya

Find daily jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!