IPOA Records Management Officer Jobs in Kenya

The Independent Policing Oversight Authority (IPOA) is a state Authority created under an Act of Parliament No.35 of 2011, with the mandate of holding the police accountable to the public in the performance of their functions.

Job Purpose:

To conduct operations in the Authority’s registry and ensure proper management of records and information.

Reports to: Records Management Officer I

Job Duties

Implement internal controls in records management.

Implement accountability structures and monitor performance in registries including regional offices.

Prepare monthly returns on postage and courier services.

Receive, register, distribute, store and dispatch all incoming and outgoing mails.

Manage records for internal and external audits.

Conduct periodic compliance audits and surveys and determine obsolete records for disposal.

Conduct periodic inspections of files to ensure correct placement, legibility, and proper condition of documents.

Maintain an inventory of all Authority records to ensure effective retrieval of information.

Supervise the general cleanliness of the registry and files.

Conduct regular audits on records management activities.

Maintain records, files and registers.

Guide, Coach and mentor records management officers.

Profile:

Must be a citizen of Kenya.

Meets the requirements of Chapter six of the Constitution of Kenya

Job Specifications

For appointment at this

position, a candidate must have: -

Diploma in any of the following disciplines; Records/Information Management, Information/ Library Science or equivalent qualification from a recognized institution

Certificate in computer application skills.

Familiarity with a variety of the field’s concepts, practices, and procedures standards such as ISO 15489

Membership to relevant professional Association.

Excellent computer application skills with expertise in Statistical packages;

Required functional and behavioral skills:

• Organization and Planning Skills.

• Dispute Resolution Skills.

• Decision Making Skills.

• Records management skills.

• Interpersonal Skills.

• Communication Skills.

• Negotiation Skills.

• Analytical Skills.

• Transparency and accountability.

• Ethics and Integrity.

• Team player.

• Creativity and innovation.

• Resilience.

How to Apply

For more information and job application details, see; IPOA Records Management Officer Jobs in Kenya

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