IPOA Principal Office Administrator Jobs in Kenya

IPOA Principal Office Administrator Jobs in Kenya

Job Purpose

Responsible for coordinating provision of secretarial services in an effective and efficient manner throughout the Authority.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Supervise implementation and/or review of policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;

Coordinate management of correspondences;

Supervise development and maintenance of filing system in the respective office of deployment;

Lead in scheduling of appointments and meetings;

Coordinate travel arrangements;

Coordinate office protocol;

Manage office petty cash;

Manage records in the respective office of deployment;

Lead in the development of reports in respective office of deployment;

Coach, mentor, supervise and facilitate capacity development activities for staff under their purview; and

Supervise development and implementation of individual work plan for officers under their purview.

Operational Responsibilities / Tasks

Organize meetings and prepare necessary materials for the meeting;

General administration of the office;

Answer and direct phone calls;

Collaborate with other stakeholders, directorates and departments;

Implement management decisions;

Implement management decisions;

Implement risk mitigation measures;

Develop and implement individual work plan.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic qualifications

Master’s degree in Business Administration/Management or any other relevant and equivalent qualifications from a recognized

Institution; and

Bachelor’s Degree in Secretarial Studies or Business and Office Management or equivalent qualifications from a recognized Institution;
OR

Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution.

Professional Qualifications / Membership to professional bodies

Secretarial management course lasting not less than four (4) weeks from a recognized Institution;

Management course lasting not less than four (4) weeks from a recognized institution.

Previous relevant work experience required

Served in the position of Senior Office Administrator for a minimum period of three (3) years at IPOA grade 7 or for a period of nine (9) years in office administration in the Public or private sector.

How to Apply

For more information and job application details, see; IPOA Principal Office Administrator Jobs in Kenya

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!