IPOA Head of Finance and Administration - Jobs in Kenya

IPOA Head of Finance and Administration - Jobs in Kenya

Job Purpose
To provide leadership in the management of finance, accounting, records and administration services.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
1) Coordinate the development and implementation of finance and administration strategies, policies and procedures in line with the organizational strategic objective;
2) Coordinate day to day operations of finance, accounts, records and administration.
3) Coordinate employee performance and competency development plans in the department.
4) Coordinate development and implementation of departmental annual budget, procurement plan and work plans;
5) Provide leadership in establishment of mechanisms for implementing accountability structures, monitoring of departmental performance, supervision and progress reporting of tasks.
6) Coordinate compliance with fiscal controls and statutory requirements in the Authority.
7) Coordinate the preparation of financial statements, management accounts and expenditure report.
8) Provide leadership in establishment of structures and systems for administration, records and asset management.
9) Provide leadership, guidance, coaching and mentorship for the department staff.


Operational Responsibilities / Tasks
1) Supervise the maintenance of records for the Authority.
2) Supervise the preparation of management and statutory financial reports.
3) Review and approve the department’s annual work and procurement plans.
4) Coordinate implementation of regulations, policies and procedures in the department.
5) Establish control systems and monitor compliance on departmental operations.
6) Coordinate finance, accounts, records, and administration responses to both internal and external audit queries.
7) Provide advisory services on departmental operations.
8) Provide advice on finance, accounts, records, and administration to the Management
9) Coordinate and chair the department’s meetings;
10)Review and approve departmental reports;
11)Supervise and appraise direct reports.
12)Approve payments on IFMIS as Head of Accounting Unit
13)Prepare concept notes and funding proposals for resource mobilization
14)Review, certify and verify returns, documents, vouchers


Job Dimensions:
Financial Responsibility

Approve payments as Approver 2 (Alternate to DBS) on Internet Banking of CBK Performs approvals in IFMIS as the Head of Accounting unit.


Responsibility for Physical Assets

Responsible for all department’s physical assets (office equipment, furniture, Kitchen equipment, Motor Vehicles, Asset registers, motor vehicle log books, motor cycle, accountable documents and general office records)


Decision Making / Job Influence

Responsible for strategic, managerial and operational decisions for the Department


Working Conditions

Predominantly in an office setting


Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Master’s degree in any of the following disciplines: - Business Administration, Financial Management or its equivalent qualification from a recognized institution.


Professional Qualifications / Membership to professional bodies
1) Certified Public Accountant III/Certified Public Secretaries offered by Kenya Accounts and Secretaries Examination Board (KASNEB) or equivalent qualification from a recognized institution
2) Certificate in either Corporate Governance or Strategic Leadership Development Program lasting not less than three (3) weeks from a recognized institution.
3) Registered with ICPAK or any other relevant professional body
4) Certificate in computer application

skills


Previous relevant work experience required.

Served in the grade of Principal Finance Officer/Chief Accountant for a minimum period of three (3) years at IPOA or twelve (12) years in a comparable and relevant position of which three (3) must have been in a management position in the public/private sector.


Functional Skills:
1) Financial Management Skills
2) Organization and Planning Skills
3) Dispute Resolution Skills
4) Decision Making Skills
5) Interpersonal Skills
6) Communication Skills
7) Negotiation Skills
8) Analytical Skills

Behavioral Competencies/Attributes:
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Resilience


How to apply

Interested persons who meet the requirements should submit their application through Post Office, email or by hand delivery, clearly indicating the position and job reference number, on both the cover letter, envelope and email applications, together with IPOA Employment form, a detailed CV, copies of academic certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Tuesday, 13th September, 2022 to:

Director/Chief Executive Officer,
Independent Policing Oversight Authority,
1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
P.O Box 23035 – 00100, NAIROBI.
Email: recruitment@ipoa.go.ke

Detailed job descriptions and specifications for the above positions are available in our website www.ipoa.go.ke/careers
Upon offer of employment, the successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;

A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);

A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);

A valid Clearance Certificate from the Higher Education Loans Board (HELB);

A valid Clearance Certificate from an approved Credit Reference Bureau (CRB)and

A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health
or social status. Canvassing will lead to automatic disqualification.

IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview).

Only shortlisted candidates will be contacted.



For more information and job application details, see; IPOA Head of Finance and Administration Jobs in Kenya

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