IPOA Director of Business Services - Jobs in Kenya

IPOA Director of Business Services - Jobs in Kenya

Job Purpose
To provide leadership in management of finance and Accounting, ICT, Records and Administration services in the Authority as guided by the IPOA Act, PFM Act and other regulations.


Key Responsibilities/ Duties / Tasks
Managerial /supervisory responsibilities
1) Oversee the formulation, review and implementation of Finance, Records, Administration and ICT strategies, plans, policies and procedures;
2) Provide leadership in the operations of the Directorate;
3) Provide guidance in the preparation and utilization of the Authority’s budget;
4) Spearhead the development and implementation of the Directorate’s annual workplan and procurement plan;
5) Oversee compliance with all fiscal controls and statutory requirements in the Authority;
6) Spearhead the design and implementation of internal controls in finance, accounts, ICT, records and administration.
7) Oversee the preparation of financial statements, management accounts and expenditure reports;
8) Oversee implementation of the ICT governance structure;
9) Provide leadership in establishment of structures and systems for administration, records and asset management;
10) Provide leadership, guidance, coaching and mentorship for the Directorate staff;
11) Manage employee performance management and competency development plans in the Directorate.


Operational Responsibilities / Tasks
1) Coordinate maintenance of records for the Authority;
2) Coordinate preparation of management and statutory financial reports;
3) Review and approve Directorate annual work and procurement plan;
4) Coordinate implementation regulations, policies and procedures in the Directorate;
5) Approve accounting transactions and bank instructions;
6) Establish control systems and monitor compliance on Directorate operations;
7) Coordinate management response to both internal and external audit queries;
8) Provide advisory services on Directorate operations;
9) Recommend allocation of system responsibilities and banking mandates;
10) Provide secretariat services to the Board Finance and Administration Committee;
11) Provide advice on Business services to the Management and the Board;
12) Coordinate and chair the Directorate meetings;
13) Review and approve Directorate reports;
14) Mobilise resources for the Authority’s operations.
15) Maintain custody of all logbooks and spare motor vehicle & motor cycle keys.
16) Supervise and appraise direct reports.


Job Dimensions:
Financial Responsibility
1) An AIE holder for all expenditure lines including salary and wages
2) Approving purchase requisitions and procurement plan
3) Preparation of Authority budget and bidding for resources at the sector
4) Manage Directorates annual budget of approximately Kshs.16M
5) As an AIE holder, approve expenses up to Kshs. 400,000.00


Responsibility for Physical Assets
Responsible for all Authority’s physical assets (ICT and office equipment, furniture, Kitchen equipment, Motor Vehicles, Asset registers, motor vehicle log books, motor cycle, accountable documents and general office records)


Decision Making / Job Influence

Responsible for strategic, managerial and operational decisions for the Directorate


Working Conditions

Predominantly an office setting


Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Master’s degree in any of the following disciplines: - Business Administration, Financial Management or its equivalent qualification from a recognized institution

Bachelor’s degree in any of the following disciplines:- Commerce, Business Administration/Management, (Accounting/Finance option), or equivalent qualification from a recognized institution


Professional Qualifications / Membership to professional bodies
1) Certified Public Accountant Finalist offered by Kenya Accounts and Secretaries Examination Board (KASNEB) or equivalent qualification from a recognized

institution
2) Certificate in either Corporate Governance or Strategic Leadership Development Program lasting not less than three (3) weeks from a recognized institution
3) Registered with ICPAK or any other relevant professional body
4) Familiarity with PFM Act, 2012, PFM Regulations, 2015 and International Public Sector Accounting Standards
5) Certificate in computer application skills


Previous relevant work experience required.

Served in the position of Head of Finance and Administration at IPOA for a minimum period of three (3) years or fifteen (15) years in a comparable and relevant position of which three (3) must have been in a senior Financial management position in the public or private sector.


Functional Skills, Behavioural Competencies/Attributes:
Functional Skills Behavioral Competencies/Attributes
1) Strategic Leadership Skills
2) Financial Management Skills
3) Organization and Planning Skills
4) Dispute Resolution Skills
5) Decision Making Skills
6) Interpersonal Skills
7) Communication Skills
8) Negotiation Skills
9) Analytical Skills
10)Investigations skills


How to apply

Interested persons who meet the requirements should submit their application through Post Office, email or by hand delivery, clearly indicating the position and job reference number, on both the cover letter, envelope and email applications, together with IPOA Employment form, a detailed CV, copies of academic certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Tuesday, 13th September, 2022 to:

Director/Chief Executive Officer,
Independent Policing Oversight Authority,
1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
P.O Box 23035 – 00100, NAIROBI.
Email: recruitment@ipoa.go.ke

Detailed job descriptions and specifications for the above positions are available in our website www.ipoa.go.ke/careers
Upon offer of employment, the successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;

A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);

A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);

A valid Clearance Certificate from the Higher Education Loans Board (HELB);

A valid Clearance Certificate from an approved Credit Reference Bureau (CRB)and

A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health
or social status. Canvassing will lead to automatic disqualification.

IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview).

Only shortlisted candidates will be contacted.



For more information and job application details, see; IPOA Director of Business Services Jobs in Kenya

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