IOM Senior Logistics Assistant Jobs in Kenya

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and nongovernmental partners.



IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


Responsibilities


  • Ensure close coordination with GPSU on replenishment of stocks, including close
    coordination with Vendors on timely delivery of stocks to Nairobi, Kenya.
  • Ensure that the relevant documentation related to VAT exemptions and duty-free
    exemptions are processed in a timely manner to ensure smooth delivery of stocks
    to the relevant locations within Nairobi, this includes, but not limited to Supplier
    bonded warehouses
  • Track and ensure that Stock Withdrawal Forms (SWF) are duly approved by
    Department of Operations and Emergencies (DOE) and requesting missions. Liaise
    with DOE on priority requests for Global stocks.
  • Serve as a focal point to requesting missions and provide delivery
    options/quotations (air, land, sea) based on volumetric weight and gross weight of
    stocks requested.
  • Liaise with Protocol (In Kenya) on required documentation related to the release
    of stocks to requesting missions. Track and monitor delivery schedule of stocks
    from Nairobi to Final Destination Point (FDP).
  • Ensure all Global stocks transactions are timely posted to PRISM and regular
    reports submitted to relevant units on a weekly/monthly basis.
  • Coordinate with Quality Control (QC) Unit in GPSU and QC partners in Nairobi to
    ensure all Global Stocks received at the Nairobi Hub undergo necessary quality
    inspections to ensure quality control is completed and reported for all stocks
    received.
  • Prepare and submit Quality reports to the QC officer for endorsement and
    subsequent entries to update stocks on SAP.
  • Ensure all warehousing transactions are recorded according to warehousing
    management procedures and policies. Document and file all entries for auditing and verification purposes.
  • Provide data analysis on all Stocks under the Nairobi Hub on a monthly basis.
  • Liaise also with the DOE counterpart to provide stock tracking support and
    updates on Global Stocks when requested.
  • Provide feedback to the Regional Procurement and Logistics officer on
    improvements to management and data flows of Global Stocks managed at the Nairobi Hub.
  • Submit reports on all inventories and assets on a monthly basis.
  • Perform any other duties that might be assigned.


    Required Qualifications and Experience
    Education


  • University Degree in related field, alternatively, and equivalent combination of related education and professional experience.

    Experience

  • Four years
    of work experience in International Supply Chain Management.
  • Experience in managing warehousing operations and quality control.
  • Experience in processing exemptions on duties and taxes related to shipments on incoming and delivery of goods.
  • Experience in calculating actual weight and volumetric weight on delivery of goods.
  • Advance knowledge on Incoterms.
  • Experience in product development, project management.

    Languages

  • Fluent written and spoken English and Kiswahili.

    Required Competencies

    Behavioural

    The incumbent is expected to demonstrate the following competencies:

  • Accountability- Accepts and gives constructive criticism
  • Client Orientation- Identifies the immediate and peripheral clients of own work
  • Continuous Learning- Contributes to colleagues' learning
  • Communication - Actively shares relevant information
  • Creativity and Initiative - Actively seeks new ways of improving programmes or services
  • Leadership and Negotiation - Convinces others to share resources
  • Performance Management - Provides constructive feedback to colleagues
  • Planning and Organizing - Sets clear and achievable goals consistent with agreed priorities for self and others
  • Professionalism - Masters subject matter related to responsibilities
  • Teamwork - Actively contributes to an effective, collegial, and agreeable team environment
  • Technological Awareness - Learns about developments in available technology
  • Resource Mobilization - Establishes realistic resource requirements to meet IOM needs.

    Other

  • Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.


  • In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.


    How to apply:


    Submit cover letter and CV, including daytime telephone and e-mail contact to: International
    Organization for Migration (IOM), RO Human Resources Department, send via e-mail to
    ronairobihrdrec@iom.int
    Closing Date: 2nd August, 2018

    Only Shortlisted Applicants will be contacted.

    NOTE

    NO FEE: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.


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