IOM Resources Management Officer (Regional Programmes) Jobs in South Africa

Context

Under the overall supervision of the Regional Director for Southern Africa, the direct supervision of the Senior Regional Resources Management Officer (SRRMO), and in close coordination with Regional Programme Managers, the successful candidate will provide support and guidance for the administration and resources management functions of regional projects in Southern Africa.

Core Functions / Responsibilities

Assist the Regional Programme Managers and SRRMO in the financial and administrative management of all Regional Programmes in Southern Africa in coordination with concerned mission resources management and other support staff.

Monitor the financial expenditure of all Regional Programmes activities and Projects in Southern African region, undertake financial analysis of projects in the region, prepare donor financial reports in accordance with donor agreements, forecast cash flows and burn rates, monitor the disbursement of funds, ensure funding is received in accordance with donor agreements, and bring anomalies and unusual trends to the attention of the Regional Programme Managers and SRRMO.

Assist in the preparation of budgets and budget revisions, as well as PRISM project structures, for on-going and new Regional Programmes. Analyse variances between budget and actual expenditures of Regional Programmes in the Region.

Provide requested information, statistics and cost estimates, and recommend fees for all operational services to be charged to resettlement partners and migrants for on-going and new United States Refugee Admissions Programme (USRAP) and Health Assessment projects in Southern Africa in coordination with concerned missions in the region.

Propose improvements in work methods and procedures, and train and supervise national staff in the relevant areas of accounting and finance. Identify bottlenecks and recommend action to resolve problems or correct errors. Verify service provider invoices and ensure all supporting documentation is provided. Coordinate and follow up on procurement requests.

Implement and maintain appropriate internal controls to safeguard the Organization’s assets, control cash and prevent fraud.

Assist in the review of Regional Programmes and Projects proposal budgets in coordination with the Regional Programme Managers and SRRMO in Regional Office (RO) Pretoria.

Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience;

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Solid experience in financial management, accounting and budgeting;

• Experience in Human Resources Management;

• Experience in preparing for audit;

• Experience in preparing reports, statistics and coordinate administrative activities;

• Experience in the financial coordination and management

of regional projects is advantageous;

• Previous experience in Regional Programmes, such as Assisted Voluntary Returnees/Counter Trafficking, Migration Health, Labour Migration and USRAP is advantageous.

Skills

• Good knowledge of supply chain management;

• Demonstrated financial analysis and reporting skills;

• Sound knowledge of IOM/UN accounting policies, systems, software and procedures is required;

• Knowledge of IPSAS and SAP (PRISM) or other ERP software is highly desirable;

• Excellent written and oral communication skills, including the ability to identify and express clearly key messages, adapting style to the intended audience;

• Strong computer literacy, especially MS Office tools.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French, Portuguese and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

How to Apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 29 October 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

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