IOM Resources Management Officer Jobs in Ethiopia

Context

Under the direct supervision of the Chief of Mission (COM) and the technical supervision of the Senior Regional Resources Management Officer (SRRMO) as the second manager in the Regional Office (RO), and in coordination with the Department of Resource Management (DRM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the successful candidate will be responsible and accountable for supervising and managing the budgetary, financial, human resources and administrative functions of the Country Office (CO) and / or Sub-Office(s) and providing support in these areas to staff.

Core Functions / Responsibilities

Monitor and oversee the financial management for all activities in the CO including the oversight of financial expenditure and accountability.

In coordination with the CoM and the SRRMO, undertake financial analysis of all CO activities.

Supervise the management of the treasury by forecasting cash flows according to CO and Sub-Office activities.

Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements.

Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the CO.

Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.

Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes.

Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole CO, namely in the areas of general administration, finance, and human resources.

Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.

Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.

Manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the COM / SRRMO.

Supervise the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.

Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.

Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations.

Supervise and train local staff on IOM's administrative/financial policies and procedure.

Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required.

Serve as Officer-in-Charge (OiC) of the CO in the absence of the CoM.

Perform other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Business Administration, Finance, Management, Accounting, or a related

field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience;

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in IOM administrative, HR, Procurement, and financial management, budget monitoring, cash management and internal control procedures;

• Experience supervising the development and implementation of administrative internal control procedures;

• Experience on Audit processes;

• Experience in preparing various reports and statistics.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the

Organization

• Knowledge of UN and bilateral donor programming;

• Knowledge of financial rules and regulations;

• Knowledge of International Public Sector Accounting Standards (IPSAS);

• Solid understanding of IOM processes including knowledge of SAP for Finance;

• Knowledge of IOM accounting systems, software and procedures including IPSAS and SAP (PRISM) highly desirable;

• Demonstrated ability in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Values - all IOM staff members must abide by and demonstrate these three values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

How to Apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 25 August 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted

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