IOM Regional Programme and Policy Assistant Jobs in Kenya

IOM Regional Programme and Policy Assistant Jobs in Kenya

The International Organization for Migration (IOM) is the UN Migration Agency. With 174 member states it is committed to the principle that humane and orderly migration benefits migrants and society.

Established in 1951 and now active in over 400 field locations worldwide, IOM works with partners, government, and civil society to:

Assist in meeting the operational challenges of migration and mobility

Advance understanding of migration issues

Encourage social and economic development through migration; and

Uphold the human dignity and well-being of migrants and mobile populations.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

IOM’s Regional Office for the East and Horn of Africa supports and monitors the following countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, United Republic of Tanzania and Uganda.

Through a team of specialists, the Regional Office supports the development, implementation, monitoring, reporting and evaluation of projects and initiatives undertaken by country offices and regional programmes.

Under general supervision of the Regional Director, and under the direct supervision of the Senior Regional Policy and Programme Coordinator (SRPPC), the incumbent will work to provide effective technical support to the Senior Regional Policy Coordinator (RPC), Senior Regional Thematic Specialists (RTSs), Regional Policy Liaison Officer (RPLO) and Project Support Unit (PSU) in IOM Regional Office, Nairobi.

Core Functions / Responsibilities:

1. Assist in the coordination with Regional Thematic Specialists (RTSs), Regional Policy Liaison Officer (RPLO), project managers and project support unit to compile, assist in reviewing and revising concept notes, meeting notes, key messages and talking points for the review of SRPPC;

2. Support coordination with Executive Assistant to the Regional Director (RD) and Senior Regional Policy and Programme Coordinator to place requests to Senior Management Team (SMT) for talking points, briefing notes etc for RD and SRPPC and consolidate these for SRPPC’s review in a timely manner;

3. Assist in the review of narrative donor reports to ensure compliance with IOM reporting criteria and allocate reports to relevant RTSs for technical review;

4. Support the organization of strategic and technical meetings including taking notes and preparing synthesis reports as required;

5. Support regional policy development by assisting with research on migration and thematic trends relevant to IOM activities in the EHOA, and with policy analysis and by drafting documents;

6. Assist in liaising with IOM country offices and in efforts to contribute to strengthening their thematic portfolios through support with resource mobilisation, identification of donors’ priorities, strategies and related funding opportunities, including assistance in designing regional and multi-country programmes.

7. Support the RPLO in collecting inputs on strategic policy matters from the Country Offices (CO) and efforts to feed them into the policy-development process for the East and Horn of Africa (EHOA) region;

8. Track reports submitted to the Regional Office, deadlines, review and final submission to donor by regularly updating the Regional Office Project Matrix;

9. Support

RTSs develop projects by performing research on a broad range of subjects relevant to IOM's programme activities; and prepare draft reports and briefs;

10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

University degree in Social Sciences with at least three years of relevant work experience, or

High school diploma with at least five years of relevant professional experience

Experience

Experience with UNs and/or International NGOs on research or project development, reporting or donor fundraising and donor reporting.

High computer literacy; familiarity with standard word processing, spreadsheet, database, publishing, internet research, and e-mail communication.
Skills

Excellent writing and communication skills; ability and proven track record to prepare and present clear and concise papers and reports in English

Strong analytical and creative thinking skills.

Personal commitment, flexibility, efficiency and drive for results; ability to perform research and make effective decisions under time pressure.

Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds

Languages

Fluency in English and Kiswahili is required. Working knowledge of French or any other UN Official language is advantageous.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

How to Apply

Interested candidates should submit CV and a cover letter indicating the Special Vacancy Notice Number (SVN No.), Position Title and the Duty Station with three professional referees and their contacts (both email and telephone) to: ronairobihrdrec@iom.int

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