IOM Project Officer (Humanitarian Hub) Jobs in South Sudan

Context

IOM in South Sudan is responsible for the management for co-location of humanitarian actors (Humanitarian Hub and Logistic Base) within the United Nations Mission in South Sudan (UNMISS) base in Bentiu, Malakal, and Bor, South Sudan.

IOM managing Humanitarian & Logistic Hubs has been in operation since 2014 and is currently supporting 32 agencies who are working and residing in the Hubs.

Under the overall supervision of the Head of Operations, the direct supervision of the Head of Sub-Office (HoSO) and in close coordination with of Head of Procurement and Logistics Unit, the successful candidate will be responsible for overseeing the day-to-day operations of the Humanitarian Hub in Bentiu.

Core Functions / Responsibilities

Coordinate, implement and track the awarding of Memorandum of Understanding (MoUs) for long-term hub residents.

Manage the Humanitarian Hub front desk by providing oversight of booking systems and the application of procedures, supporting guests and communicating to residents/guests on hub rules and Standard Operating Procedures (SOPs).

Evaluate partner agencies (residents) needs in the humanitarian hub and the development of facilities, and draft proposals to meet these needs/developments.

Participate in coordination and operational meetings to discuss challenges, needs and routine operational matters, and communicate key discussions and recommendations to senior management in the Sub-Office.

Contribute in management of hub resources in an efficient manner; update funding and expenditure spreadsheets, track resource utilization, make recommendations on spending plans and draft quarterly procurement plans for the hub in close coordination with RMO and HoSO.

Supervise and monitor humanitarian hub contractor’s work to agreed specifications in close coordination with Procurement and Logistics Unit, RMO and HoSO. Check that progress and other reports are submitted in a timely manner.

Monitor the work of facility maintenance staff and other skilled /unskilled daily laborers; provide basic training as required and recommend additional performance improvements.

Monitor the Humanitarian Hub’s functioning and facilities, as well as its operational state all the time; coordinating repairs, maintenance, and installation of infrastructure in close coordination with HoSO.

Draft proposals for additional requests for space and assist in technical coordination of site and facility development by checking that best practices for site planning within the Humanitarian Hub is implemented.

Liaise closely with IOM SSU and implement access control and fire/other hazard safety plans inside the hub; monitor the availability of adequate resources at the hub in case of any such emergency.

Draft weekly occupancy reports, cost recovery, weekly hub situation reports and other necessary monthly or quarterly reports. Facilitate the timely submission of reports to all concerned.

Plan and coordinate essential central services, manage the storage and stocks of consumables, equipment, and tools ensuring consumptions are properly monitored, maintenance records are properly archived, and hub assets are properly kept and tracked.

Perform

such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s Degree in Hospitality Management, Electric/Civil Engineering, International Relations, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant experience.

Experience

• Relevant experience in project implementation in post conflict or transitional situations; experience working for a UN agency, International Organizations or NGOs is preferred;

• Previous related experience in South Sudan field operations is an advantage;

• Project implementation and supervision experience at the field level required;

• Management of humanitarian hub in emergency complex operations

• Experience in inter-agency coordination and counterparts is an advantage.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic, French and/or Spanish is an advantage.

Required Competencies

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

How to Apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 30 September 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

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