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3. International Organization for Migration Prequalification of Suppliers For Goods and Services 2017/2019

International Organization for Migration invites you to submit sealed application for prequalification for supply of good and services for the financial year 2017/2018- 2018/2019

The International Organization for Migration (IOM) is in the process of updating its register for suppliers for Good, Services & Works for year 2017 to 2019, Interested and eligible suppliers are invited to apply. This applies to both existing and prospective suppliers

General Instructions
1. Interested suppliers are required to make a non-refundable payment of KSH. 1,000 per application to International Organization for Migration, account No. 0100000037642, CFC Stanbic Bank, The deposit slip MUST be attached to the pre-qualification document as the first page for the supplier to be considered.

2. Carefully read the instructions before completing the questionnaire. Note that submission of false information will lead to automatic disqualification.

3. Responses to the prequalification questionnaire must be in accordance with the requirements for information in the documents.

4. Answers to the questionnaire should be relevant to the good, services or works applied for and should be as clear and concise as possible.

5. The submission of the Tender will be in two separate documents,
i. Preliminary consisting of Section I- VII
ii. Technical Consisting of Section VIII-XI

• Section I – Banking Slip for the purchase of Bid Document

• Section II – Company Profile, Organogram, Identification documents (IDs ) of Shareholder/s

• Section III – Certificate of Incorporation, Business License

• Section IV – Valid Tax Compliance Certificate, Pin & VAT Registration Certificate

• Section V – Registration with Industry Regulatory Bodies

• Section VI – Trade references & Sample Purchase Orders (POs )/ Contracts

• Section VII – Employees CVs & Certifications

• Section VIII – 2 Years Certified Audited Accounts if operation for one year and below please attach articles of association, 2 Years Bank statements

• Section IX – List of company capital Assets

• Section X – Articled of Association & Memorandum of Understanding

• Section XI –Lease Agreement

6. The supplier should prepare a table of content as per the sections in the above, proper document separators and section labels to be done.

7. Submission of tenders: The application for prequalification should be submitted in a single sealed envelope properly labeled with the category number and the category description.

The Preliminary and financial should be in individual envelopes clearly labeled, the two should be put in a one envelope and sealed. The Application must be submitted one original and one copy and envelop must be marked “Original” and “Copy” as appropriate. If there are any discrepancies between the original and the copy the original governs

8. The documents should be signed by authorized representative of the organization, stamped and submitted with relevant supporting documents such as relevant licenses, references, certificates and any other information that the applicant wish to considered.

9. Applications may be modified or withdrawn in writing, prior to the closing time specified in this Document. Applications shall not be modified or withdrawn after the deadline.

10. The contractor shall bear all costs associated with the preparation and submission of the Application and IOM will not in any case be responsible and liable for the costs incurred.

11. All information given in writing to or verbally shared with the contractor in connection with this pre-qualification is to be treated as strictly confidential. The contractor shall not share or invoke such information to any third party without the prior written approval of IOM. This obligation shall continue after the procurement process has been completed whether or not the contractor is successful.

To be eligible, the candidate must prove that they qualify to participate procurement by providing the following as part of the mandatory documents:-

The bidders must comply with all the instructions, terms and conditions and ensure that all the forms required are properly completed and submitted to International Organization for Migration and addressed to :

The IOM Tender Committee,
International Organization for Migration,
P.o. Box 55040-00200,
SRI-AUROBINDO AVENUE,
OFF MZIMA SPRINGS ROAD, LAVINGTONG,
NAIROBI, KENYA.

Submissions should be deposited into the tender box situated at the reception International Organization for Migration Complex sri-aurobindo Avenue, off mzima springs, lavingtong, Nairobi, Kenya on or before 26th January 2017 at 3.00pm.

The tenders will be opened thereafter by the Tender Committee. This prequalification does not amount to any contractual obligation on the part of International Organization for Migration and International Organization for Migration is not obliged to invite any quotations from any or all candidates who have expressed their interest by responding to this invitation.

International Organization for Migration have the right to invite quotations for goods, works and services in any of the categories as and when required.
IOM reserves the right to accept or reject any application without giving a reason.

For more information and job application details, see; International Organization for Migration Prequalification of Suppliers For Goods and Services 2017/2019

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