IOM International Organization for Migration - Resources Management Officer Jobs in Zambia
IOM International Organization for Migration - Resources Management Officer Jobs in Zambia
Core Functions / Responsibilities: Monitor and oversee the financial and human resources management of the CO, including the oversight of financial expenditure, accountability and undertake financial analysis of projects and programmes in the CO.
Prepare donor financial reports in accordance with IOM regulations and established procedures in close coordination with the relevant units in Headquarters (HQs), Manila Administrative Centre (MAC) and Regional Office in Pretoria.
Prepare annual budget for the CO, monitor budget control and analyze variances between budget and actual expenditures and outstanding commitments, and assist in the preparation of budgets for new programmes.
Coordinate the CO’s funding request and ensure effective control of funds disbursed; ensure funding is received in accordance with donor agreements and disbursements to beneficiary counterparts are based on agreed budgets, work plans and other monitoring tools.
Coordinate the preparation of payroll; Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects in a manner consistent with IOM's projectization criteria.
Coordinate the CO's HR and administrative functions, including recruitment, retention,promotion, separation of staff, and other related activities, in accordance with the Organization's policies and procedures.
Supervise staff of Resources Management Unit, make recommendations on procedural improvements and provide training for national staff in the areas of finance, administration, HR and Procurement rules and procedures.
Coordinate the procurement and logistical services, including contracts with suppliers of goods and services and related administrative authorities. Ensure proper management of the CO’s assets, as well as the functioning of support services (common services).
Maintain liaison with other internal functional units of the CO, as well as banks, donors,government counterparts and other stakeholders with a view of ensuring a smooth implementation of IOM operations at resources management level.
Liaise with relevant units at HQs, relevant Administrative Centres, RO Pretoria as well as relevant external counterparts regarding the financial and administrative activities of CO and report regularly on the financial situation of the CO and provide other information as necessary.
In line with IOM’s Financial Management Rules and Policies, develop sound financial management policies and procedures with a view to strengthening internal controls to safeguard the Organization’s assets and prevent fraud and mismanagement.
Undertake quality control checks on the monthly accounts, ensure that Vendor/customer(debtor/creditor) accounts are cleared in a timely manner and review all other financial matters with banks and suppliers.
Support the Chief of Mission to ensure that programme activities are implemented in a manner consistent with donor agreements - both from an operational and budgetary perspective, and from
an IOM perspective with respect to IOM administrative and procurement rules applicable during project implementation.
Oversee the attendance records of staff members and closely monitor the leave balances of staff to ensure that these balances remain within reasonable limits.
Apply internal HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases, in coordination with the Chief of Mission.
Ensure staffs comply with the IOM Standard of Conducts and ensure the appropriate follow-up on the implementation of IOM Rules and Regulations.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Accounting, Finance, Public or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or • University degree in the above fields with four years of relevant professional experience;
• Professional certification as chartered accountant (CA) or certified public accountant (CPA),Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in financial management, accounting and budgeting;
• Experience in managing human resources;
• Experience with internal control assessment, internal audit and/or external audit;
• Experience in preparing clear and concise reports;
• Experience working with international institutions.
Skills
• Knowledge of financial & HR regulations, policies and procedures;
• Knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP an advantage;
• Knowledge of IOM accounting systems, software and procedures an advantage.
Languages
• IOM’s official languages are English, French, and Spanish.
• External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
• For all applicants, fluency in English is required (oral and written). Working knowledge of French is an advantage.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
How to Apply
For more information and job application details, see; IOM International Organization for Migration - Resources Management Officer Jobs in Zambia
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