IOM Finance Officer Jobs in Kenya
IOM Finance Officer Jobs in Kenya
ResponsibilitiesProvide administrative support in monitoring and overseeing the financial management for all
activities of IOM Somalia in Nairobi and other sub-offices including the oversight of financial
expenditure and accountability; undertake preliminary financial analysis of projects in the
respective Somalia Offices.
Provide input for and coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
Ensure that accounting data is properly entered in PRISM, in accordance with IOM financial
rules and practices, and maintain accurate records of PRISM entries including hard copies of all
vouchers and supporting documentations.
Review the monthly accounting returns for accuracy and check that these are submitted on a
timely basis and are completed according to IOM Accounting Policies and Procedures.
Assist in forecasting cash flows according to activities in Nairobi and other sub-offices and
ensure daily control of funds disbursed; verify that funding is received in accordance with donor
agreements.
Assist the SRMO by preparing portions of the annual budget for Somalia, in coordination with
the relevant Project Coordinators.
Monitor the budget control process and analyze variances between budget(s) and actual expenditures of Nairobi and other sub-offices on a monthly basis and assist in the preparation of budgets for new projects.
Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects
consistent with IOM's projectization criteria.
Follow up on advances/long pending balances in vendor accounts and work closely with
relevant units to ensure timely settlement and to keep vendor balances to the minimum.
Provide support and information to Project Managers throughout the project cycle to facilitate compliance with IOM’s policies and procedures and any donor-specific requirements.
Make recommendations on procedural improvements.
Assist in the supervision of the Mission's administrative functions, including recruitment,
personnel administration and other related activities, in accordance with the Organization's
policies and procedures.
Assist in training local staff in the relevant areas of administration and
finance.
Assist the SRMO to liaise with other internal functional units of the Mission, and provide
support in liaising with banking, donors and institutional counterparts and other stakeholders as required in the performance of the accounting function.
Travel to support sub-offices when necessary
Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
Master’s degree in Finance, Accounting, Business Administration, Management or a related
field from an accredited academic institution with two years of relevant professional experience;
or,
University degree in the above fields with four years of relevant professional experience.
Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.
Experience
Experience in financial management, financial reporting, accounting, budgeting and
purchasing;
Experience preparing reports, budgets, statistics and coordinate administrative activities;
Ability to prepare clear and concise reports, supervise staff and coordinate administrative
activities;
Good knowledge of MS Office products, specifically Excel, and good computer literacy skills required;
Knowledge of IOM accounting systems, software (SAP Finance) and procedures a distinct
advantage; and,
Experience with international institutions knowledge of International Public Sector Accounting Standards (IPSAS) and SAP is highly desirable.
Skills
Ability to prepare clear and
concise reports, supervise staff and coordinate administrative
activities.
Languages
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written).
Working knowledge of Somali,
French and/or Spanish is an advantage.
Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies
Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and develop their potential.
Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to Apply
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 15th October 2019 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system.
The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
For more information and job application details, see; IOM Finance Officer Jobs in Kenya
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