Interpeace Somali Programme Jobs in Kenya

Interpeace ECA Regional Manager – Finance and Administration Manager Jobs in Kenya

Overview

The Regional Officer for Eastern and Central Africa in Nairobi provides support to the Interpeace programme in the Somali and Great Lakes regions as well as in Kenya.

We support locally led peacebuilding initiatives in more than 21 countries in Central America, Africa, Europe, the Middle East and Asia.

General Position Summary

Interpeace implements peacebuilding programmes in five countries across East and Central Africa, and the ECA Regional Finance and Administrator Manager oversees the financial side of these programmes with the support of the ECA Finance and Administration Officers.

The ECA Regional Finance and Administration Manager oversees, plans, manages, coordinates and mentors the ECA Finance and Administration Officers in the areas of Finance, – budget, compliance and reporting – Information Technology, Administration and HR. The team under supervision supports the various programmes in the ECA region and also the ECA regional office. More specifically, the Manager is responsible for:

Supporting programme implementation through local Partners and out-posted Interpeace offices, including financial and administration compliance, training, capacity building and internal audit

Ensuring accurate and on time reporting to donors and other stakeholders including Geneva HQ.

Oversight of all audits in the region and following up on action plans to ensure compliance and improve performance.

Managing existing systems and enhancing them in coordination with Geneva HQ.

Plan and coordinate Finance and Administration activities through the Finance and Administration team at ECA

This is a key position and reports directly to the Regional Director and additionally supports the ASU function at Geneva HQ.

This post is based in Nairobi, and involves regular travel to the field. The Finance and Administration Manager is also a member of the Senior Management Team (SMT) of the regional office that sits regularly to appraise operations, implement policies and provide direction for the Regional Office.

Duties and Responsibilities

General

Demonstrate commitment to the values and working principals of Interpeace both within the Interpeace team and the broader regional and international community.

Managerial Responsibilities

Planning and establishing the team’s workplan

Recruitment and selection of staff under areas of responsibility

Monitoring and evaluating team’s performance on an ongoing basis, including conducting annual performance reviews

Fostering an enabling work environment and helping staff members to achieve their potential

Finance

Oversight of Finance Functions

Ensure Partners financial reports are received, reviewed monthly, and that any issues arising from the reviews are followed up for resolution.

Ensure that Finance Officers are aware of Interpeace Global Financial Rules and Procedures and specific contractual requirements imposed by donors and that they monitor for compliance.

Oversee the Regional Office accounting, including a monthly review of Balance Sheets accounts.

Budgeting

Review draft project budgets prepared by Programme / Finance Officers, amend as necessary and then submit to Geneva HQ for review and feedback before the final version of budgets are submitted to donors. Ensure that the review and approval process is documented.

Ensure that the approved donor budgets are then coded in accordance with the Interpeace Chart of Accounts (CoA), to help facilitate subsequent donor reporting.

Financial Management and Systems

Approval of expenses in line with approved budget for the programmes being implemented.

Review and approval of RO and Partner Cash Transfer Requests (CTR) – ensure that these are in line with the approved partner budget and are prepared and submitted in a timely manner in order to ensure smooth running of the programmes.

Financial Reporting and Audit

Oversee the production of accurate and timely financial management information (both succinct and comprehensive) to assist Programme Officers manage the finances of their programme. This includes Actual v/s Budgeted spending at both the Partner level and also at the consolidated programme level. Review and enhance reporting and also ensure there are built in checks to verify accuracy.

Ensure accurate and on time financial data is summited to Geneva HQ for adequate consolidation and global reporting.

Human Resources and Administration

Support the Administration Manager and HR focal point in analysing compensation packages, taxation requirements, and human resource policies for local staff to ensure that Interpeace has fully accounted for the full cost of local staff

compensation and benefits.

Oversee and monitor appropriate local insurance coverage for inventory and staff as well as insurance coverage for international staff in coordination with HR Geneva

Oversee and monitor compliance with HR internal policies and procedures and other legal and regulatory requirements in collaboration with the HR focal point

Working closely with the Human resource focal point the Finance Manager is involved in designing and managing risk aspect arising from employee contracts and operations. Areas of risk management will include but not limited to Taxation and legislative compliance, asset insurance, compliance with labour laws, security etc.

Ensure that the HR focal point liaises regularly with HR Geneva to ensure implementation of performance management and staff development policies and practices

Oversee the proper functioning and delivery of administration services

Ensure travel bookings, accommodation and related logistics, advances are efficiently coordinated.

Ensure the office has requisite facilities i.e. clean environment and functioning equipment that enables greater efficiency of all staff.

Ensure administrative staff responds to requests from programme staff promptly.

IT

Oversee the Information Systems function ensuring effective and efficient information systems in coordination with IT Geneva

Oversee system design and maintenance

Ensure that institutional IT policy and procedures are implemented in coordination with the IT Officer and IT Geneva

Ensure effective user support, including training on IT tools, is provided to all ECA staff

Other

Responsible for liaison with external and legislative authorities i.e. Kenya Revenue Authority related to finance and the NGO council on regulatory matters.

Responsible for identifying areas of financial and operational risk within both Interpeace and Partners and taking a lead in mitigation measures e.g. identifying training needs and capacity building of staff, to increase knowledge and therefore reduce risks.

Provide feedback on the Interpeace financial rules and procedures and help to enhance and refine these.

Attend SMT meetings and make recommendations as necessary to improve administration, finance and programme procedures and to improve staff relationships

Perform other duties as called upon.

Knowledge and Experience

University degree and a professional qualification in finance such as Chartered Accountant, Certified Public Accountant, Masters of Business Administration or equivalent.

Understanding of and experience in financial management within the context of a Kenya based Non-Governmental Organization (NGO).

Outstanding grasp of financial and fiduciary concepts, including an ability to develop and manage complex budgets; create and interpret financial statements and reports; and develop/manage cash flow projections.

Demonstrated understanding of Kenya tax and payroll laws and comfortable developing and maintaining a payroll system.

Strong accounting knowledge and operating capacity for Sun Systems, QuickBooks, and other financial management systems.

Managerial experience – managing a multifunctional team an asset

Knowledge of leadership and management principles, a proven capacity to build, lead, inspire, advise and motivate a team towards delivery of goals

Familiarity with HR principles and IT systems an asset

Ability to work effectively and inclusively with a diverse workforce

Strong written and oral communication skills in English and Kiswahili – French an advantage.

Strong computer literacy in all MS Office applications.

Ability to work to tight deadlines.

Strong commitment to supporting local peace building initiatives and to the values and working principles of Interpeace.

How to Apply:

Qualified candidates are invited to submit their application, including a letter of interest and complete CV, via email to eca@interpeace.org by 21 March, 2017. “ECA Regional Manager – Finance and Administration Manager” must be included in the subject line of the application email to be considered.

Interpeace is an equal opportunity employer. Please note that only those candidates that are short-listed for interviews will be notified. The position will remain open until filled.

For more information about Interpeace, its values and working principles, please visit its website at www.interpeace.org.


Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!