Interpeace Finance Support Officer Jobs in Kenya

Interpeace Finance Support Officer Jobs in Kenya

Closing date: 08 Nov 2019

Reporting to: Senior Finance and Administration Manager

Location: Nairobi, Kenya

Application closing: 8 November, 2019

Background

Interpeace is an international organization for peacebuilding that supports locally led peacebuilding initiatives around the world. Interpeace tailors its approach to each society and ensures that the work is locally driven.

Together with local partners and local teams, Interpeace jointly develops peacebuilding programmes and helps establish processes of change that connect local communities, civil society, government and the international community.

As a strategic partner of the United Nations, Interpeace is headquartered in Geneva, Switzerland and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Duties and responsibilities

Scope and Impact

Specific responsibilities and objectives are assigned with some latitude for setting of priorities and technical approaches, using established practices and procedures. Unusual challenges may be discussed with supervisor or others for clarification of the policy.

Is recognized as the projects first reference for professional/Technical advice relating to accounting, Budgeting and reporting within the projects and grants assigned

Informs and interprets policy and practices within the units

Work conducted by the Finance Support Officer impacts specific job family, assigned grants and partners

Planning and implementation

Develops clear goals that are consistent with agreed strategies

Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work

Foresees risks and allows for contingencies when planning

Monitors and adjusts plans and actions as necessary

Uses time efficiently

Financial responsibilities –None

Specific Duties

Budget Management

Check monthly that the final booked expenses are in line with Approved budgets (including cost sharing) and that resources are utilized in line with the approved budgets and donor requirements.

At year end, prepare Partner draft Financial Statements for the consolidated Audit. Coordinate any Statutory or Donor audits and, with the assistance of the (Manager), respond to audit queries.

Monitor that organizational performance actions stated at the Summary of Outstanding Audit Recommendations Report SOAR report for the assigned partner/s are implemented until issues are resolved.

Prepare Cash Transfer Request (CTR) for Nairobi office based on budget availability and ensure funds are utilized according to approved plan (CTR). Update estimates included in the CTR in discussion with relevant programme team.

Monitor that expenditures are processed and authorized according to Interpeace Delegation of Authority and other policies (as Procurement Manual).

Monitor compliance with grant funding requirements (Donor rules and regulations as eligibility of expenditures).

Prepare grant expense reports for all the projects implemented at the designated geographical area and ensure accuracy with SunSystems before they are submitted to any external party.

Office accounting

Reviewing of all source documentation for Regional Office income and expenditure to ensure compliance with Interpeace financial rules and procedures.

Draw up payment vouchers and receipts for all expenditures and incomes and ensure proper authorization of payment vouchers.

Enter all transactions into the ECA QB.
Process travel advances and follow up to ensure their subsequent liquidation.

Banking Services.

Update the Fixed Assets database with new/disposed assets and ensuring that all assets have insurance cover.

Update the Personnel & Logistics database.
Review all local expenses for billing purposes and Manage Accounts Payable to ensure all local payments comply with policy requirements

Ensure compliance with Local Tax Laws in relation to statutory requirements relating to financial statements, periodic reporting and tax filings across all taxes.

Reconcile all local bank accounts and constantly review banking arrangements to ensure timely transfer of funds and minimize exchange loses and bank charges

Reconcile all Balance Sheet accounts and follow up to clear non-current items

Prepare Draft Financial Statements for and supporting schedules as requested by the auditors and act as the focal point for the auditors during Statutory and Donor/Programme audits.

Monitor the implementation and clearance of internal and external

audit issues and recommendations

Conducting Petty Cash Spot checks on a regular basis

Maintain local fixed asset register

Upload QuickBooks back-ups and Financial reports on SharePoint monthly

Others

Participate in Proposal development team meetings and contribute by providing technical guidance/suggestions to proposal development, activity planning, interpretation of donor requirements etc.

Maintain updated contractual documentation for grant implementation (project proposals/budgets (ProDocs) and grant agreements or relevant documentation) at SharePoint (DRD, Project Connect, etc.)

Assist Headquarters in the review of existing policies and procedure and in the development of new procedures, including internal controls.

Qualifications:

Education

Degree in Business Administration, finance, or related field from a recognized University

Accounting certification (partial or full CPA or equivalent)

Have demonstrated high understanding of finance and accounting matters preferably within the not-for-profit sector

Experience

Minimum of three years of relevant and progressively responsible experience in the professional field of finance and accounting in not-for-profit setting.

Experience of computerized accounting software, preferably QuickBooks and ERPs, preferably SunSystems. High level of IT proficiency in use of all MS Office applications.

Ability to work successfully as part of a diverse and multicultural team

Experience of conducting capacity-building for partners and staff on financial systems and good financial practices. Experience working in field locations.

Competencies

Strong accounting knowledge and operating capacity. Experience in financial bookkeeping within the local context

Strong understanding of budget management; financial internal controls; source documentation verification; preparation of payment vouchers; and procurement processes

Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately

Ability to foresee risks and allow for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Ability to take ownership of all responsibilities and honor commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules.

Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behavior and attitudes.

Strong written and oral communication skills in English. Working knowledge of French and Spanish is desirable.

Ability to travel within and outside the country on short notice. Experience with non-profit or international organizations.

Strong commitment to supporting local peace building initiatives and to the values and working principles of Interpeace.

Interpeace Competencies

Collaboration and Weaving

Communication

Driver for Results

Adaptability and Continuous learning

Respect for Diversity

Success factors

Identifies with and is committed to Interpeace’s core values and working principles

Commitment to inclusiveness

An innovative, critical thinker with extensive problem-solving skills

How to Apply:

Qualified candidates are invited to submit their application, including:

a letter of interest explaining your suitability for the role and interest in the position and Interpace’s work
a complete CV
via email to eca@interpeace.org. The subject line of the application must read “Finance Support Officer – ECA” for the candidacy to be considered.

Interpeace is an equal opportunity employer. Please note that only those candidates who are short- listed for interviews will be notified.

Applications will remain open until 8th November 2019

For more information about Interpeace, its values and working principles, please visit its website at www.interpeace.org

Interpeace values diversity among its staff and aims at achieving greater gender parity in all levels of its work. We welcome applications from women and men, including those with disabilities.

Interpeace Finance Support Officer Jobs in Kenya

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